In the Financial Center, from the sidebar menu select Views > Vendor Invoices.

Use View Options to choose criteria to refine or filter the information appearing in the view. For general information about using View Options, see Setting View Options.

Key View Options

Date Range

Select one of the pre-defined date ranges from the drop-down list on the left, or enter your own dates in the From/To fields on the right.

Date Range From/To

Enter a full date range or choose only a From date to see all items beginning with that date through current date. Alternately, choose only a To date to see all items from the date you began using AMS360 through the date entered.

Past Due

Choose a color for past due invoices so they can be easily identified.

To see the data that meets your selection criteria, click Apply View.

Vendor Invoices

Applies to:  Financial Center

Vendors with invoice activity within the date range selected in View Options appear in this view.

Key Fields

Unpaid Invoice Total

The total of unpaid invoices that match the selected date range. You can change the date range in View Options.

Also, in View Options, you can choose to show the past due invoices in another color so they can be easily identified.

# of Paid Invoices

The total number of paid vendor invoices posted to the general ledger. The information is based on the date range you've chosen in View Options.

If you make a partial payment on an invoice, AMS360 considers each payment as a separate transaction. That means if you partially pay an invoice, the number of unpaid invoices will not change.

Paid Invoices Total

The total dollar amount for the paid invoices in the view. If you choose another date range this field will change to the total of the paid invoices now displaying.

By default, views and lists are limited to 100 items per page. In some Views you can choose to see more items, do any of the following, if available:

    • Use the arrows at the bottom of the page to view additional pages.*

    • Set the Max # of Records Returned field to a value greater than 100 in View Options.*

    • Use View Options to filter the results of your search.

For more information, see How to Sort Lists and Setting View Options.

*Not available for all lists.

Would you like to...

  1. Click New Vendor Invoice.
  2. At the Vendor Invoice form enter the information for the invoice.
  3. If you have created a template that allocates the expenses across business units, you can choose it from the list. Otherwise, you must manually enter the expense allocation on the second half of the form.
  4. When you have finished entering the vendor invoice information and have allocated the amount to expense accounts, click Post or Post & New.

When you click Post, the invoice posts a credit to the Vendor liability account and debits to the allocated expense accounts. You will clear the vendor liability when you pay the vendor and print the check for the invoice.