Voiding a Check
The Check Void form allows you to void a posted check. You may need to void a check if the check was lost and you need to reissue it, one or more of the voucher detail lines on the check was posted to the wrong general ledger account, or the check was issued to the wrong payee.
Voiding a Posted Check
- Open the appropriate center and find the specific customer, bank, broker, company, employee or vendor associated with the check.
- Click Views > Register, if not already selected.
- In the Customer register, expand the header row containing the check to be voided or click Expand All and scroll to the desired row.
- For other registers, locate the check in the register, adjusting View Options, if necessary.
- Click the Void icon.
- Complete the Check Void form options, as appropriate. See Check Voice Form Sections later in this topic.
- Click the Post icon. Click the Cancel icon if you opened this form in error or desire to take no action.
Check Void Form Sections
Enter the following information in the Check Void form.
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General Information |
The Check Void form displays the full check, as originally posted. The Vouchers section displays all voucher rows in the original check entry. Review this information to confirm you opened the correct check. These fields cannot be modified. |
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Vouchers |
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Void |
Void Date: Choose the desired date from the date picker. The default is the current system date. Make void date equal original check date: Check this box to fill the Void Date field with the date of the original check. If the date of the original check is in a closed period, you must have the security rights to backdate to a closed period to see this option. Void Reason: Enter a description why the check was voided (Ex: Void Check #10565, lost in the mail). Voided By: Displays the name of the logged in user. This cannot be changed. |
Posting a Void Check - Statement Attached
If the check being voided is attached to an Account Current Statement or to a Commission Statement, posting the Check Void form displays a message asking if you want to create a copy of the statement set to "Ready to Pay" status.
- Click Yes if you want to void the check and create a copy of the statement set to "Ready to Pay".
- Click No if you want to void the check and not create a copy of the statement set to "Ready to Pay".
If you answer No to the message, the invoices are still available to be included when building another statement, but the statement is not automatically created for you - Click the Cancel icon, or select File > Cancel. if you want to cancel the void check operation. This returns you to the Check Void form.