Recurring Checks - Create Recurring Check

Access the Recurring Check Templates as described in Recurring Checks.

To create the check detail, click the Create Recurring Check link. This takes you to the Recurring Check data entry form.

The General Information portion of the check pre-fills as for any other type of check.

  1. Recurring checks cannot be created for Handwritten or EFT payments. For a recurring EFT transaction, use a Recurring Journal Entry.
  2. The Check Number field is disabled. Check numbers are assigned during printing.
  3. The Date field is disabled and defaults to the first interval date.
  4. Enter the payee's name and address, what the check is for, and any memo information, if desired.

The voucher types available on a recurring check are different than those available for a regular check.

  • The Other GL Accounts section is available for all Account Types.
  • The Employee Account Type includes additional voucher sections: Administrative Salaries, Employee Draw, Employee Expenses and Reimbursements, and Taxes Employee Withholdings.

The Other GL Accounts section is available to distribute monies to general ledger accounts other than those available through more specific check sections (Administrative Salaries, Employee Draw).

GL #

 Select the appropriate GL #.

Amount

Type the desired voucher Amount for the selected GL #.

Description

Type a description of the voucher entry.

Business Unit
  • Division: The GL Division defaults from the division assigned to the bank account the check is being drawn on, and cannot be changed.
  • Department: Choose the appropriate GL Department for your transaction.
    • The list includes all Active departments assigned to the division.
    • The GL Department is available and required only if the GL # selected, is greater than 40000. The accounts in this category are income & expense accounts. Otherwise, this field is disabled.

1099

If this check should be reflected in 1099 reporting, select the appropriate 1099 Category and Type.

If the Broker, Employee, or Vendor is setup with a 1099 default, this information automatically pulls to the 1099 Category, and Type information. If necessary, this can be changed.

If this is not a 1099 transaction, remove the defaulted data by clicking the field and pressing the Delete key on your keyboard.

Questions concerning 1099 issues should be directed to your agency accountant.

GL # Required Fields

The GL # Required Fields drop-down lists are Subledger entities (customer, broker, insurance company brokerage company, etc.). Depending upon the GL # selected, the account may require a subledger entity be chosen. If the account is subledgered, its subledger entity is enabled.

Use Administrative Salaries to enter the total gross salaries by salary type. The defaulted accounts are:

  • 61100000 - Executive Salaries
  • 61200000 - Office Salaries
  • 61300000 - Other Salaries
  • 62000000 - Accounting & Legal

The system defaults any general ledger accounts numbered between 61000000 and 62000000 into this grid. If you need additional accounts to default for data entry, be sure they fall within this number range.

GL #

Select the appropriate GL #.

Amount

Type the desired voucher Amount for the selected GL #.

Description

Type a description of the voucher entry.

Business Unit
  • Division: The GL Division defaults from the division assigned to the bank account the check is being drawn on, and cannot be changed.
  • Department: Choose the appropriate GL Department for your transaction.
    • The list includes all Active departments assigned to the division.
    • The GL Department is available and required for GL #'s between 61000 and 62000. The accounts in this range are expense accounts.

1099

If this check should be reflected in 1099 reporting, select the appropriate 1099 Category and Type.

If the Employee is setup with a 1099 default, this information automatically pulls to the 1099 Category, and Type information. If necessary, this can be changed.

If this is not a 1099 transaction, remove the defaulted data by clicking the field and pressing the Delete key on your keyboard.

Questions concerning 1099 issues should be directed to your agency accountant.

Use this check voucher section to record taxes withheld from employee salaries.

The system defaults any general ledger accounts numbered between 21210 and 21220 into this grid. If you need additional tax accounts to default for data entry, be sure they fall within this number range.

Amount

Type the desired voucher Amount for the selected GL #.

Description

Type a description of the voucher entry.

1099

If this check should be reflected in 1099 reporting, select the appropriate 1099 Category and Type.

If the Employee is setup with a 1099 default, this information automatically pulls to the 1099 Category, and Type information. If necessary, this can be changed.

If this is not a 1099 transaction, remove the defaulted data by clicking the field and pressing the Delete key on your keyboard.

Questions concerning 1099 issues should be directed to your agency accountant.

Use this section to pay employee draws against future salaries or commissions (normally a debit), or to deduct the draw from the salary or commission check to repay the agency (normally a credit).

Entries to this section post to general ledger #21139 and are subledgered in the general ledger by commissioned person.

Amount

Type the desired voucher Amount for the selected GL #.

Description

Type a description of the voucher entry.

1099

If this check should be reflected in 1099 reporting, select the appropriate 1099 Category and Type.

If the Employee is setup with a 1099 default, this information automatically pulls to the 1099 Category, and Type information. If necessary, this can be changed.

If this is not a 1099 transaction, remove the defaulted data by clicking the field and pressing the Delete key on your keyboard.

Questions concerning 1099 issues should be directed to your agency accountant.

Use the Employee Expenses and Reimbursements section to record an amount involving an expense or reimbursement transaction for an employee. Examples include travel allowances or life & health insurance co-pay deductions.

The general ledger account is #21160. This account is subledgered by employee.

Amount

Type the desired voucher Amount for the selected GL #.

Description

Type a description of the voucher entry.

1099

If this check should be reflected in 1099 reporting, select the appropriate 1099 Category and Type.

If the Employee is setup with a 1099 default, this information automatically pulls to the 1099 Category, and Type information. If necessary, this can be changed.

If this is not a 1099 transaction, remove the defaulted data by clicking the field and pressing the Delete key on your keyboard.

Questions concerning 1099 issues should be directed to your agency accountant.

What's Next?

Do you want to enter additional information in the Recurring Check data entry form? See Recurring Checks for more information.

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