Selecting Pay Account Current Modifiers

This form is used to define which agency bill invoices should be gathered by the system for presentation on a statement.

Statement Modifiers

Field/Group Name

Options/Considerations

Through Date

AMS360 selects invoices where the later of the Invoice Date or the Invoice Effective Date is less than or equal to the Through Date. For more information about the use of dates in the system, see Dates in AMS360.

Example:

Through: 1/1/03	Invoice Date	Inv Eff Date	Include
Invoice A	12/1/02	11/15/02	Y
Invoice B	1/01/03	1/01/03	Y
Invoice C	1/01/03	2/01/03	N

Statement Date

This date defaults from the Through Date but can be changed. Use this date to identify the statement. Make it meaningful.

Statement Description

Defaults to AC Statement - [Statement Date] but can be changed.

Options

At least one box must be marked. All boxes default as unmarked. You can mark any that apply:

Option

What is this?

Include Invoices Partially Paid or Unpaid to the Agency

Check this option to include invoices that are not fully paid to your agency.

These are invoices where the customer accounts receivable balance is not equal to zero.

Include Invoices Paid in Full to the Agency

Check this option to include invoices paid in full to your agency.

These are invoices where the customer accounts receivable balance is equal to zero.

Include Beginning Balance Invoices

Check this option to include invoices you entered as part of your move to AMS360. These items have been entered as a Beginning Balance Journal Entry for a company.

This option is hidden if the company does not have any beginning balance invoices.

Set Pay Amount to Payable Balance and Statement Status 'Ready to Pay'

Select this option to set the Pay Amount to the company for each invoice, equal to the remaining Payable Balance due the company on that invoice.

If this box is marked, the Statement Status is set to Ready to Pay. This means the statement is ready for payment by initiating and posting a check. Posting a journal entry or receipt can also be initiated from a Ready to Pay statement.

Build Statement For All Divisions

To include invoices from All divisions (default), mark the Build Statement for All Divisions check box.

If you want to include only those invoices belonging to one division, clear the Build Statement for All Divisions check box, and select the appropriate division.

All Customers

To include invoices for all customers (default) select the All Customers check box.

To include invoices for one customer, clear the All Customers check box and search for the appropriate Customer. Select the Invoice to pay.

To include all invoices for a customer, leave the Invoice field blank.

What's Next?

After the statement is created, the next step is to Pay and Reconcile the Account Current.