Data Schedule Export
The Data Schedule Export feature allows you to export lists of items, such as vehicles, drivers, certificate holders, Worker's Compensation classification codes, and subjects of insurance for commercial property policies into a .csv file. You can send the exported file to your insured for review and revision. For an overview, see Workflow: Use the AMS360 Data Schedule Import Export Feature.
- In the Customer Center, select the customer.
- On the sidebar menu click Views > Policies.
- Click the link in the Policy # column for the policy you want to edit. The Policy data entry form opens.
- On the Operation menu, click Data Schedule > Export.
- Open the Customer Center.
- Search for and select a customer.
- On the sidebar menu click Actions > Certificate Holder > Export.
The fields on the upper portion of the Data Schedule Export data entry screen change depending on where you select the import. The fields available as well as the differences are noted in the following table:
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Select Data Schedule |
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Export Options |
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Export |
Opens the Save As dialog box. Default location: <user>Local Settings\Temp\AMS\Data Schedules\Export Files folder. Default file name: <Policy No> <LOB> <Data Schedule>_<Date>.CSV |
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Opens the Contacts form for you to select the emails recipients for Data Schedule distribution. The default email subject line is: "Please review the attached schedule". The Data Schedule.csv file and the Data Format Instructions.txt file are attachments to this email. The Data Format Instructions is a guide on how to complete the Data Schedule file. |
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Cancel |
Closes the Data Schedule Export form without saving changes. |
This information is a guide on how to complete the Data Schedule .CSV file.
Microsoft Excel auto formats numbers that exceed 11 digits to a scientific notation. We recommend you format all cells to Text or Number before entering data. See Microsoft Excel Help for more information. |
CSV Columns | Additional Information |
---|---|
Location # |
Number between 1 and 99999 (required) |
Building # |
Number between 1 and 99999 |
Address 1 |
Maximum 30 characters |
Address 2 |
Maximum 30 characters |
City |
Maximum 19 characters |
State |
Maximum 2 characters |
Zip |
A 5 or 9 digit zip code or 6 character postal code |
County |
Maximum 19 characters |
City Limits |
Inside, Outside, or Unincorporated |
Interest |
Tenant or Owner |
Year Built |
YYYY |
Part Occupied |
Maximum 60 characters |
Description |
Maximum 80 characters |
CSV Columns | Additional Information |
---|---|
Driver # |
Number between 1 and 9999 (Required) |
Name |
Maximum 59 characters (Required) |
Address |
Maximum 38 characters |
City |
Maximum 19 characters |
State |
Maximum 2 characters |
Zip |
A 5 or 9 digit zip code or 6 character postal code |
Date of Birth |
MM/DD/YYYY |
SSN |
Social Security Number 999-99-9999 |
Sex |
Male or Female |
Marital Status |
(See valid Marital Status below) |
State Licensed |
Maximum 2 characters |
Year Licensed |
YYYY |
Drivers License # |
Maximum 27 characters |
Commercial Driver Since |
YYYY |
Hire Date |
MM/DD/YYYY |
Use Vehicle # |
Number between 1 and 9999 |
Percent Use |
Number between 0 and 100 |
Marital Status |
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CSV Columns | Additional Information |
---|---|
Vehicle # |
Number between 1 and 99999 (Required) |
Customer Vehicle # |
Number between 1 and 99999 |
Year |
YYYY |
Make |
Maximum 28 characters |
Model |
Maximum 28 characters |
Body Type |
(See valid Body Type below) |
VIN |
Maximum 34 characters, Uppercase |
Symbol/Age |
Maximum 6 characters |
Cost New |
Number between 0 and 999999999 |
Purchase Date |
Date MM/DD/YYYY |
License Plate |
Maximum 10 characters, Uppercase |
License State |
Maximum 2 characters |
Fleet? |
Y or N |
Garage Location # |
Number Existing Location # on the policy |
Usage |
(See valid usage below) |
Class |
Maximum 8 characters |
SIC |
Maximum 4 characters |
Territory |
Maximum 6 characters |
Seat CP |
Maximum 5 characters |
GVW/GCW |
Maximum 14 characters |
Horse Power |
Number between 0 and 9999 |
Radius |
Maximum 6 characters |
Farthest Term |
Maximum 11 characters |
Near Zone |
Number between 0 and 99 |
Far Zone |
Number between 0 and 99 |
Special Use |
(See valid Special Use below) |
Special Class Code |
Number between 0 and 99999999 |
Primary Rate Liability Factor |
Number between 0 and 9.99 |
Primary Rate PD Factor |
Number between 0 and 9.99 |
Secondary Rate Factor |
Number between -9.99 and 9.99 |
Body Type (Enter a new Body Type if this list does not contain the one you need): |
Two door sedan |
Usage: |
Service |
Special Use: |
Amusement |
CSV Columns | Additional Information |
---|---|
Location # |
Number between 1 and 99999 |
Building # |
Number between 1 and 99999 |
Category |
Maximum 64 characters (Required. See available Category below) |
Item # |
Number between 1 and 9999 (Required) |
Customer Item # |
Maximum 20 characters |
Year |
Year made YYYY |
Manufacturer |
Maximum 40 characters |
Model |
Maximum 20 characters |
Description |
Maximum 76 characters |
Serial # |
Maximum 20 characters |
Amt of Insurance |
Text/Numeric, maximum 11 characters |
Capacity |
Maximum 5 characters |
Condition |
Used or New |
Ownership |
Leased or Owned |
Date Purchased |
MM/DD/YYYY |
Valuation Type |
A 1 character code (See Valid Valuation Types below) |
Value |
Text/Numeric, maximum 10 characters |
Valuation Date |
MM/DD/YYYY |
Category (Enter a new Category if this list does not contain the one you need) |
Accounts Receivable |
Valuation Type |
A = Actual Cash Value |
CSV Columns | Additional Information |
---|---|
Location # |
Number between 1 and 99999 |
Building |
Number between 1 and 99999 |
Item # |
Number between 1 and 9999 (Required) |
Category |
Maximum 64 characters (See available Category below) |
Manufacturer |
Maximum 24 characters |
Model |
Maximum 12 characters |
Serial # |
Maximum 12 characters |
Ownership |
L (for Leased) or O (for Owned) |
Current Full Value |
Number between 0 and 9999999999 |
Amt of Insurance |
Number between 0 and 9999999999 |
Category (Enter a new Category if this list does not contain the one you need) |
Accounts Receivable |
CSV Columns | Additional Information |
---|---|
Group Name |
Maximum 150 characters |
Name 1 |
Number between 1 and 99999 |
Name 2 |
Maximum 51 characters |
Contact Name |
Maximum 51 characters |
Address 1 |
Maximum 30 characters |
Address 2 |
Maximum 30 characters |
City |
Maximum 19 characters |
State |
Maximum 2 characters |
Zip |
A 5 or 9 digit zip code or 6 character postal code |
Business Phone |
A valid phone number (area code plus phone) |
Business Extension |
Maximum 4 characters |
Fax Phone |
A valid phone number (area code plus phone) |
Fax Extension |
Maximum 4 characters |
Email Address |
Maximum 150 characters |
Desc of Operations |
Maximum 50 characters |
Job Type |
Maximum 50 characters |
Job # |
Maximum 50 characters |
Project End Date |
MM/DD/YYYY |
Licensed? |
Y or N |
Bonded? |
Y or N |
Export Reference Number |
This is the number AMS360 assigns to each exported certificate holder. It is used to match updates and deletions to holders when the list is imported back into AMS360. It is critical that the number not be changed or deleted for existing holders, unless the holder is no longer needed. For new holders the field can be left blank. Vertafore recommends hiding the Export Reference Number column in the spreadsheet so it is not inadvertently modified. Use the following steps to do this:
You can now email the file to your customer. When the customer returns the file, open it again and unhide the column. |
The exported file is in a csv format. This file is a simple format that can be read by any spreadsheet program. The limitation to this type of file is that you cannot save formats. Therefore, if you format the data to send to your customer, you should select File > Save As and choose Microsoft Excel Workbook (xls) format.
What's Next?
When the customer returns the updated information, see Data Schedule Import for instructions on importing the file.