Create Renewal or Rewrite Policy

Renewing or rewriting a policy in AMS360 creates a new policy image so you have a historical record of both the expiring and renewing policies.

Accessing Create Renewal/Rewrite Policy

Renew/ Rewrite	Workflow: Access Create Renewal/Rewrite Policy
From a Customer	In Customer Center, open the customer with the policy you want to renew or rewrite. On the sidebar men click Views > Policies. Select the policy you want to edit from the list. Click Renew or Rewrite on the toolbar. The Create Renewal/Rewrite Policy data entry form appears.
From Policy	Open the customer and policy you want to renew or rewrite. On the Transactions menu, click Renew or Rewrite. The Create Renewal/Rewrite Policy data entry form appears.

Create Renew/Rewrite Policy Selections

Once the Create Renewal/Rewrite Policy data entry form appears, enter the appropriate data in the fields and press OK. This opens the Policy data entry form.

Group/Field

What is this?

Customer

The customer last, first and middle or firm name on the policy/submission being renewed. This cannot be changed.

To Create a Renewal from an Existing Submission

Fields	What is this?
Submission #	The number of the submission you want to renew or rewrite from.
Effective Date	The effective date of the submission.

To Create a Renewal or Rewrite

Option/Fields

What is this?

Policy #

The expiring policy number. If you know the new policy number enter it now. Otherwise enter the policy number according to your agency's procedures.

Effective Date

The date policy coverage begins.

Expiration Date

The date policy coverage expires. This date fills to one year from the Effective Date. You can select a different date.

Continuous

Check this box if the policy is continuous and does not have an expiration date. When checked, the Expiration Date blanks out and becomes inactive.

Continuous policies appear annually on the Expiration/Renewal Report.

Type of Business

Select the Type of Business for your renewing or rewritten policy. Your choices are:

Commercial Lines
Financial Services
Health
Life
Non Property & Casualty
Personal Lines

Transaction

Select the type of renewal/rewrite transaction you are entering.

Description

Enter the description you want to print on the invoice and statement as well as appear in the Customer or Broker Register.

Company

Option/Field

What is this?

Insurance

Choose this option if the company providing coverage is set up as an Insurance Company.

Brokerage

Choose this option if the company providing coverage is set up as a Brokerage Company.

Subscription

Choose the Subscription option if multiple companies are providing coverage on this policy.

You will identify the companies participating in the policy and assign premium percentages on the Policy data entry form.

Parent

Select the Parent Company from the list.

If you chose Subscriptionin the previous field for company, "Subscription, Subscr" appears in this field and cannot be changed. You will identify the companies participating in the policy on the Policy data entry form.

Writing Company

Select the Writing Company from the list.

Billing/Payment Information

Fields

What is this?

Bill Method

Choose Agency or Direct bill.

Pay Plan

Select Full Pay or an installment plan.

This is not a required field and can be added later if you do not know the payment plan at this time.

If however, you have a fee attached to the payment plan you intend to use, you must add the payment plan, or the payment plan fee will not pull to the Policy billing.

Options

What is this?

Include Policy Notes

Select this check box to copy the Policy Notes attached to the original policy or submission, to the new policy.

Exclude Lines of Business

Select this check box to copy all policy information from the selected policy except for the lines of business. This copies the equivalent of the Applicant Information (ACORD 125).

Default From Current Customer

Select one or more of these items causes the information to pull from the Customer record as opposed to the policy or submission you are copying from.

What's Next?

Do you need to enter an Activity or Suspense? See the Activity/Suspense topic for more information.