Viewing a Journal Entry

The Journal Entry View gives you the opportunity to view a posted journal entry. The form is display only, and is a recap for the single source reference number selected.

  1. Open the center associated with the journal entry (Customer, Broker, Company, Employee, or Vendor).
  2. On the Views menu, click Register (if not already open).
  3. Select the journal entry you want to view.
  4. Click the journal entry Type link in the appropriate row.
 

You can also access this form from the Journal Entries View in Financial Center.

The Journal Entry View form displays the journal entry, as originally posted. The displayed fields cannot be modified.

Sections What's This?

General Information

Review this section to confirm you opened the correct journal entry. The following fields are displayed in this view:

Fields What is this?

JE Date

The date selected when creating the journal entry.

The date defaults as the current date during journal entry creation but can be changed. If changed, the JE Date differs from the Entered Date.

Ref #

A system-assigned number that allows you to identify the entry in various forms and views throughout the system.

Entered by

Name of the person logged in to the workstation when the journal entry was entered.

Journal Memo

The reason for the journal entry.

View Interdivision Receipt

If the journal entry is because the receipt was posted to a bank in another division, this link becomes active. For more information about this type of receipt, see Workflow: Setting Up and Using Interdivision Accounting for Customer and Broker Cash Receipts.

Enter Date

The journal entry date. This date is not user-defined.

Post Date

Date the journal entry posted to the general ledger.

Reconciled Date: xx/xx/xxxx

This is the Ending Statement Date of the posted Bank Statement that includes this journal entry. Click the link to open the Bank Statement.

If the journal entry is not included on a bank statement, this link is not visible.

Vouchers

The Vouchers section displays all voucher rows in the original journal entry.

Void

This section only appears if the journal entry is voided. The section displays the following fields:

Field What is this?

Void Date

Date selected when creating the void entry.

Displays the same date as the JE Date if the Make void date equal original journal entry date option is selected when entering a void.

Void Reason

Reason entered at the time the journal entry was voided.

Voided By

Name of the person logged in to the workstation at the time the void was posted.

Click the View Void Journal Entry link to open the Journal Entry View for the void entry.

The only action available from the Journal Entry View is Cancel. Select File > Cancel or click the Cancel button.

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