Vendor Payables Interdivision Transfer

If the vendor expenses for all your agency divisions are paid out of a central administrative office, the Vendor Payables Interdivision Transfer process provides the means for your agency's expense divisions to "pay back" this central payment division. Furthermore, this process is useful in any case in which one division in your agency has made a vendor payment on behalf of any other division.

The Vendor Payables Interdivision Transfer form represents the first of three steps in the Vendor Payables Interdivision Transfer process. It provides a summary of your agency's interdivision transfer GL account activity, as of a date that you specify.

See the Vendor Payables section in Agency Setup for information about selecting your agency's Vendor Payables Interdivision Transfer general ledger account number.

Through the Vendor Payables Interdivision Transfer form, you can select the specific payment/expense division combination for your transfer action. You can then access the Select Invoices to Transfer and Vendor Payables Interbank Transfer forms to complete the second and third steps in the interdivision transfer process.

Amounts Available to Transfer Grid

The Amounts Available to Transfer grid lists all expense/payment division combinations with interdivision transfer GL account activity, as of a date that you specify. Each row in the grid represents a specific combination of Expense Division and Payment Division.

You see in the grid only those expense and payment divisions for which you have security access.

Column	What is this?
Through Date	Enter the latest vendor paid-out posting transaction date for transfer amounts in the grid. (The transaction represented in the grid is inclusive of this date.) You can select from the date picker, or you can enter the date manually.
Expense Division	Invoice amounts are transferred from an Expense Division bank, and to a Payment Division bank. For each expense division listed in the grid, another division, acting as a payment division, has previously paid a vendor expense on their behalf. The expense division "pays back" a payment division through the Interdivision Transfer process. A single expense division can be obligated to more than one payment division, in which case it would appear more than once in the grid.
Payment Division	Invoice amounts are transferred to a Payment Division bank, from an Expense Division bank. Each payment division listed in the grid has previously paid a vendor expense on behalf of another division (e.g., the expense division listed in each row). The expense division "pays back" the payment division through the Interdivision Transfer process. A single payment division can pay expenses on behalf of multiple divisions. In such cases, the same payment division appears in multiple grid rows.
Amount	Total amount pending interdivision transfer between a specific Expense Division and a specific Payment Division. This amount represents the sum of all untransferred vendor invoice amounts, through the specified Through Date, paid out by the payment division on behalf of the expense division.
Transfer	This link opens the Select Invoices to Transfer form, which is the next step in the interdivision transfer process. When you are ready to transfer funds (in full or in part) from a specific Expense Division to a specific Payment Division, click the Transfer link in the appropriate row to make your next set of selections.