Select the option you want to use for your agency's vendor accounting basis.

This selection must be made prior to posting any vendor invoices. It is not changeable after posting the first invoice.

If your agency accounting basis in Agency Setup > Accounting Options is set to Accrual, then you can set the Vendor Accounting Basis to Accrual or Cash.

If the agency accounting basis in Accounting Options is set to Cash, then the vendor accounting basis must be Cash.

Keep the following considerations in mind when making your decision:

Cash: Default selection. The expense for a Vendor Invoice posts with the date the check posts to the general ledger. Expenses for Vendor Invoices posted on a Cash basis only appear in the general ledger once the check is created through the Pay Vendors process. The Check Date is the date used for the general ledger posting date (the Vendor Invoice Date is informational only).

Accrual: The expense for a Vendor Invoice posts with the Vendor Invoice Date you enter on the New Vendor Invoice data entry form. Posting appears in the fiscal period that includes the Vendor Invoice Date. When a Vendor Invoice posts in accrual-based accounting, a liability is created to GL# 21350 Accrued Vendor Payables, with a corresponding posting to the GL account(s) specified in the invoice. Posting your payment through Pay Vendors clears the liability and creates the check payment.

If you have already set up your agency's business units, then you can use the Business Unit Allocation data entry form to define vendor expense splits among these business units.

Click this link to open the Business Unit Allocation form.

From the list, select the general ledger account number to which your agency posts its Vendor Payables Interdivision Transfer transactions.

The account number that you select must be a detail account in the Balance Sheet account number range (10000 - 39999).