File Delete Utility
When you delete a document in AMS360, you remove it from system access. It is unavailable to users, and you can't regain access to it. However, for Doc360 documents that are stored in a shared folder, once they are deleted, you must also purge the documents using File Delete Utility in order to remove them from your system. Until this last step is completed, the files are retained. For more on deleting Doc360 files, see the Deleting a Document section in the Workflow: Work with Doc360 Documents.
To use this utility, you must have permission to access the shared network folder where files are stored; you must also be authorized to delete files from that folder.
Accessing File Delete- Open the Administration Center.
- On the Utilities menu, click File Delete.
File Delete GridThe following columns and option are available.
File name | Unique system-generated file identification name.
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Folder Location | Shared folder location where files are stored. | ||
Manually Remove from List | A file that was manually deleted from the shared folder location might nevertheless appear in the File Delete grid. You can remove the file from the list by selecting the Manually Remove from List check box, and then clicking Save. | ||
Delete All | Click this section menu option to select all files for deletion. When you are ready to delete files, click the Save or Save & Close icon. |
What's Next?
Use an alert to monitor the deleted files in your system that still require purging. See Alert - Deleted Documents Ready to be Purged.