Workflow: Creating a Direct Bill Entry Statement

Use the Direct Bill Entry method to enter your direct bill transactions using policies from your Policy System, policies entered previously on a Direct Bill Entry statement or Accounting Only policies that you enter directly into the Direct Bill Entry statement.

If you Invoice your direct bill policies or use Direct Bill Commission Statement to bill and reconcile your direct bill items, then you should not use Direct Bill Entry to process your direct bill.

  1. Open the Company Center or Financial Center.

  2. On the Actions menu, click New Direct Bill Entry.

  1. Type or select the Statement Date.
  2. When you move the focus away from the Statement Date field, the default Description is DBE Stmt - [Statement Date]. Accept the default or type in your own description. If you change the Description make it meaningful so you can find the statement later.
  3. Select the Division for your statement or if you Interdivision Accounting set up in Agency Setup and want to create a multi-division statement, mark the Multi-Division Statement option. The Division box dims.
  4. If you navigate to the statement from the Company Center, the company selected in the Company Center, Company information populates for you.

    If you navigate to the statement from the Financial Center, select the type of Company, Insurance or Brokerage, and then select the company Name.
 

The list is filtered by the Type of Company selected.
  1. Enter the Company Totals (premium Amount and Commission) from the company generated commission statement. These are the totals that the entries in the Direct Bill Detail reconcile to. Before posting your statement, the Company and Agency totals should be the same, with the Difference at $0.00.
  2. Click the Create Statement button, or press [Enter] on your keyboard, which will open the Direct Bill Detail section.
  3. For the next steps go to the Direct Bill Detail section of this topic.

Using one or more of the policy selections described below to enter the detail on your Direct Bill Entry statement involves:

When you Find Policies from: Policy System, you are searching for policies entered or downloaded to your policy system.

The Statement Status on all new Direct Bill Entry statements is In Progress.

When you Find Policies from: Prior Statements, you are searching for policies that have previously been entered on posted and unposted Direct Bill Entry statements.

The Statement Status on all new Direct Bill Entry statements is In Progress.

When you enter Accounting Only Policies, you are entering transactions for policies that are not in your Policy System, nor have they been entered on a previous Direct Bill Entry statement. These Accounting Only policies are being creating as you type them into the Policy # field.

These policy transactions do not write back to the policy system. They can only be found in the Customer Register for the appropriate customer. The policy has no link back to an actual Policy record in the Policy System.

The Statement Status on all new Direct Bill Entry statements are In Progress.