Workflow: Posting Future Invoices

Future invoices automatically post through Daily Process when they reach the number of days to bill in advance. The invoice is then referred to as an Advanced Invoice. However, there are those occasions when you may need to force the posting of a future invoice that has not yet met the number of days to bill in advance. For example, when a premium must be invoiced and collected from the client and paid to the company well before its effective date.

The most common example is a contractor's license bond renewal where the company requires payment 30-90 days before the renewal effective date.

To immediately post future invoices using the Invoice view, do the following. This is the quickest method:

  1. Invoice and post the item as normal, with the proper effective date.
  2. Click the Invoices view in the appropriate customer's view.
  3. The invoice number is "0", indicating that it has an invoice effective date outside the number of days to invoice in advance time frame.
  4. Invoices on a policy must be posted 'in order'. Any unposted invoices for the policy with effective dates prior to the selected invoice must also be posted.
  5. Click the GL and Post Future Invoice action button to open the View GL Postings form for the invoice. You are returned to the Customer Center. The invoice is available for printing. For additional information on printing invoices, see the Report - Invoice topic.

If the Post Future Invoice button is initiated from a Master or Sub-Customer in a Multiple Entity billing, future installments for all sub-customers are posted.

To immediately post future invoices using the Register view, follow the steps below:

  1. Invoice and post the item as normal, with the proper effective date.
  2. Click the Register view in the appropriate customer's view.
  3. Change the View Options date range to include the invoice effective date of the future invoice you wish to post.
  4. Open the policy header row containing the future invoice. The invoice number is "0", indicating that it has an invoice effective date outside the number of days to invoice in advance time frame.
  5. Invoices must be posted 'in order'. Any unposted invoices for the policy with effective dates prior to the selected invoice must also be posted.
  6. Click the View GL and Post Future Invoice button.
  7. Close the View GL Postings form. The invoice is available for printing. For additional information on printing invoices, see the Report - Invoice topic.

If the Post Future Invoice button is initiated from a Master or Sub-Customer in a Multiple Entity billing, future installments for all sub-customers are posted.