Report: Checks

The Check Report form enables you to print your check transactions on pre-printed check stock. Checks are unique from other reports in AMS360 because the check must have magnetic ink micro coding for the bank scanners to identify the check. The micro coding on the check also contains the check number that is preprinted on the check.

Report Image

Access this report by any of the following methods:

  • Select from the Quick Reports menu in the Bank or Financial Center.
  • On the 360Toolbox menu, click Classic Reports to open Reports - All where you can make your selection.
  • Post and Print a check from the Checks form when entering a cash disbursement.  

Any of these methods opens the Report - Checks form where you can make your printing option selections.

When the report is accessed from a Quick Reports menu, some selections are pre-filled by default. You can change default entries as needed.

Group/Field What is this?

Bank

Select the bank you want to print checks for.

This field is blank if accessed from Reports - All.

If accessed from Quick Reports in the Bank Center, the bank defaults to the bank selected in the center.

This field is blank if accessed from Quick Reports in the Financial Center.

If accessed from the Check form after Post and Print is selected, the bank defaults to the bank selected for the cash disbursement transaction.

 

The list includes only those banks in Divisions for which the user is authorized.

Print Status
Option What is this?

Unprinted

Select this option if you want to print all cash disbursement transactions that have never printed.

Previously Printed

Select this option if you want to re-print checks. Load your printer with plain paper.

When checks are re-printed, the words "Void - Copy" print over the signature area of the check.

Date Range
Options is

Through Current Date

Select this option if you want to print All Unprinted or Previously Printed checks through the current system date.

Current Date

Select this option if you want to print All Unprinted or Previously Printed checks for the current system date.

Select Dates

Select this option if you want to print All Unprinted or Previously Printed checks for a selected date range.

Type in or use the Date Picker to select the From/To dates.

Checks to be Printed

From the list, select either All, Select Multiple, or a specific cash disbursement transaction.

The list is populated by cash disbursement transactions that meet the Bank, Print Status, and Date Range criteria selected above.

If you select multiple transactions, the Edit link is enabled for subsequent access to the multi-select form.

Unprinted Check Selections
Field/Check Box What is this?

Starting Check Number

In this field, specify the check number of the first check that will print. AMS360 then increments this number by one as the checks are printed.

When this field is blank, enter the pre-printed number on the face of the first check to be printed.

When this field is not blank, the number is defaulting from the system maintained Starting check # field in Bank Setup.

 

This number should match the pre-printed number of your starting check

Print Text for Check Amount

If you want to print the text for the check amount on the check, check this box.

Print Check Number on Check

If you want to print the check number, assigned to the cash disbursement transaction, on the voucher portion of the check, check this box.

Spool Check Individually

Checking this option sends checks individually to the print spooler as separate print items. All items appear in the spooler list with the same temporary print file name, as indicated below:

As each check is spooled it prints immediately with print speed depending on the speed of the printer (20 pages per minute, for example). The printer is slower than the spooler, which spools about 2 checks per second, so print items load in the spooler and wait to print.

If this option is selected and the printer is shared with other computer users, other jobs sent to the shared printer can be placed into the spool mixed along with checks as shown in the above example. You may want to select this option only when a printer can be dedicated to the job. See Printing Tips and Tricks for more information about this feature.

Description

Accept the default description, or enter a new one that describes the report you are requesting
Group/Field What is this?

Check ___ to ___ were printed

These fields contain the range of system assigned check numbers that were just printed.

Verify the Checks Printed Successfully

During the validation process you can verify that your checks printed successfully.

Don't forget, when checks do not print successfully or check stock is damaged or not needed (change in banks), you need to Void the Check Numbers.

Group/Field What is this?

Checks Printed OK

Review the printed checks to make sure they printed OK, and then select this radio button (default).

If you chose to print the check number on the check, verify that the preprinted check number matches the printed number on the voucher portion of the check.

Check numbers are assigned to the cash disbursement transactions at the time of printing, after verification that they printed successfully.

Checks Need to be Reprinted

If the checks did not print OK, you can reprint them immediately by selecting this radio button.

Reprint checks ___ to ___

Fill in the check number range of the checks that need reprinting.

These are the numbers assigned by AMS360.

Assign New Check Number Starting with:

Then, fill in the number of the first check to be used in the re-printing process.

This is the pre-printed number of the next available check in the check stock.

The Agency Name and Phone Number print on the voucher portion of the check, based on the selection made in the Checks field, in the Forms Name/Address/Phone Number section, of Agency Setup.

There is no limit to the number of vouchers that can be added to a cash disbursement in AMS360. If there are more than 20 voucher lines, 20 voucher lines print on the check. The 21st line is a sum of the remaining vouchers.

Checks always print in data entry order.

Printing a very large batch of checks (generally more than 50 per batch), may cause a performance degradation in the print spooler. Read about the Spool Checks Individually option in the Report Selections section above in this topic for more information.

Multiple users can access the Check form and post checks while other users are simultaneously printing checks.

Also, multiple users can print checks for the same bank at the same time without an interruption in workflow. If you are currently locked out of printing checks for a specific bank, you'll receive a system message with a Retry option. You can continue to Retry printing until the lock is clear. Otherwise, you can cancel out of the form and try again later.

Multiple users can print checks at the same time if each user is printing checks for a different bank.

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