Insurance Payment Process Page

Use the Insurance Payment Process page to pay one or more:

• Insurer Payable invoices to an individual insurer (company.)
• Producer Payable invoices to an individual producer.

If the vendor has multiple addresses:

Select the name / address that will display on the check whether it is issued from the Insurance Payment Process page or from the Group Print Check Process page.

The selected name / address will display on the Insurance Payment Process page.

If the vendor does not have multiple addresses:

The name / address from the Vendor Codes Maintenance page appears on the check whether it is issued from the Insurance Payment Process page or from the Group Print Check Process page and also appears on the Insurance Payment Process page.

You can print a system-generated check or update a manual check immediately from this page.

How to access this page

To access the Insurance Payment Process page:

1. From the Sagitta Home Page, click Accounting > Accounts Payable > Payments.
2. Select Insurance Payment Process.

Field Descriptions

Division No. - pre-fills based on the signed-on user's staff code. This field includes a Search feature for selecting another valid division.

Reference No. - the payment sequence number. For a new transaction: pre-fills with the next available payment sequence number when you click Load. To access an existing transaction: enter an existing payment Reference No. and click Load.

Payment Status - display-only field for the invoice payment status.

Vendor Code - used to enter the payee or producer receiving the disbursement. This field includes a Search feature for selecting a valid vendor code.

Bank Code - the system code for the bank account used when paying the batch disbursement. This field includes a Search feature for selecting a valid bank code.

Starting Date - the beginning payable date used for selecting payable items. This field includes a Search feature for selecting a date from the calendar.

End Date - the ending payable date used for selecting payable items. This field includes a Search feature for selecting a date from the calendar.

Check Date - the calendar date for the batch's check payment. This field includes a Search feature for selecting a date from the calendar.

Period End Date - the last calendar day of the month that includes the batch check disbursement. This field includes a Search feature for selecting a date from the calendar.

Pay Date/Released Date - indicates whether you are making the payment based on the payable's due date (used for insurers or written basis producers) or release date (used for paid basis producers.) Click the drop-down list to select Pay Date or Release Date.

Include Held Items - indicates whether you want to include payable items that are in a hold status in the batch disbursement. Click the drop-down list to select Yes or No.

Include Binders - indicates whether you want to include insurance binders in the payment process. Click the drop-down list to select No or Yes.

Include Vendor Payables - indicates whether you want to include vendor payable items in the payment process. Click the drop-down list to select No or Yes.

Sorted By - determines the order in which a payable items appear on the display. This field includes a Search feature for selecting a valid sort option.

Agency/Company/Both - indicates whether you want to use agency only, company only, or both agency and company items in the payment process. Click the drop-down list to select Agency, Company, or Both.

Merge Payable - indicates whether you want to consolidate all payable items for a policy. Click the drop-down list to select No or Yes.

Check Number - the check number used for paying the disbursement. Leave this field blank if you are issuing a system-generated check. Input an alpha or numeric value for a manual check.

Check Amount - the total amount of the disbursement, in dollars and cents.

Vendor Name / Address – A “Change Address” button will display below this field upon the selection of the vendor IF that vendor has multiple addresses personalized.

1. Click the button to open the Address Options Dialog Box for the selected vendor.  
2. Select the name / address or, if personalized, enter a new name / address that will be used when this check is issued. The selected name / address will pre-fill to the right of the Vendor Name / Address field in display mode as a reference to the name / address that will be on the check.

The button will NOT display if the selected vendor does not have multiple addresses.

Display Divisions - lets you specify the divisions whose payable items you want to view. Use the plus sign to expand the divisions list. This field includes a Search feature for selecting valid divisions.

Check Comment - optional free-form field used to enter check comments that appear on the check voucher. These comments also appear on the check if you are using computerized checks.

Buttons

Click	To
Load	assign a new payment reference number, or select an existing payment reference number.
Select	display the payable records that meet your selection criteria.
Save	store the payment record after you input all required field information. For system-generated checks, the message, "Do you want to print this check immediately?" appears.
Quit	exit the current transaction. If this is a new transaction, the system does not save the data input.
Delete	remove a previously input payment transaction. You can use the Delete button only if the payment record has an Open status.
Apply	apply the Check Amount to the highlighted item(s).
Comments	add an informational description to the highlighted payable item. The comments appear in the Receivables Comments/Comments Code grid.
Pay All	post every valid payable item that appears in the grid. If the total of the selected payables is different from the Check Amount, the Check Amount changes to the total of the selected payables in the grid.