Revising a Company Billed Invoice

You can revise a company billed invoice if you discover that you made an error when you entered it. You might revise an invoice, for example, if:

  • You discovered that you entered an incorrect producer commission.
  • The company changed the policy commission.

Begin the company-billed invoice revision process at the Payment Plan/Premium Transaction Page.

Prerequisite

You must have previously entered and posted an invoice.

To revise a company billed invoice

  1. Look up and load the client.
  2. Select the Policies tab.  
  3. Double-click the policy you want to modify.
  4. Select the Policy Invoice on the Secondary Navigation panel. The Policy Invoice page appears.
  5. Click Maintain at the top of the page.
  6. On the Maintain an Existing Transaction dialog box, click any transaction code. The Payment Plan/Premium Transaction Page appears in Edit mode.
  7. At the Premium Transactions data grid, highlight the invoice you want to revise.

Some company billed invoices do not have invoice numbers assigned (they may be ZZZ or they may be blank). Refer to the Company Bill Reconciliation Information section of INS.POST Page. As a result, you will not receive an error message if you highlight an invoice that does not have an invoice number.

  1. Click Revise. The system returns you to the Invoices to Clients Page - Invoice Tab.

Use the Add, Insert, Delete, and Edit buttons on the Invoices to Clients grid to make the appropriate changes to the invoice. Refer to Invoices to Clients Page - Invoice Tab.

  1. Save the invoice with the correct data.

The Print Options bar does not appear with the Save option for a company billed invoice. If you want to print a copy of the company billed invoice, you must click the Save & Print option. Refer to Print Options bar topic for additional information. The Policy Invoice page appears. This page should display at least three invoice lines. The first line shows the corrected invoice information, along with the new invoice number. The second line should show a "voided" version of the original invoice, along with the original invoice number and amounts with opposite signs. The original invoice, with original invoice number and amounts also appears on the data grid.