Enter/Edit Batch

You can use the Enter/Edit Batch command to create a Journal Entry batch.

1. On the General Ledger Journal Entry menu, click Edit/Enter Batch.

2. In Select Batch, click the New button.

3. In Add/Edit General Ledger Journal Entry, enter the general ledger account number in the Acct column.
   Alternatively, you can click in the Acct column, and then click Pick List and select the account from the list.
4. Enter the amount in the Debit or Credit column.
5. The description of the general ledger account in the Reason/Transaction Description column updates automatically but can be modified.
6. When all entries are complete, the total debits should equal the total credits; enter one of these amounts in the Total field.
7. Click the Save Batch button to save the batch for future use. The frequency field is optional.
8. Print the journal and post the batch as needed.

The fields, features, and tabs of the Add/Edit GL Journal Entry window are described next.

Field Button	Description or Use
Date	Current date (can be modified)
Period	Current accounting period (can be modified)
Total	Total of all debits or credits added to the batch
Description	System-generated description of the batch (can be modified)
OK	Close and save the journal entry batch
Pick List	Open a list of items, such as general ledger accounts, to choose from
Delete	Remove the highlighted line item from the batch
Allocation	Reserved for future use
Help	Reserved for future use
Print Journal	Print the journal entry batch journal
Post Batch	Post the batch
Kill Batch	Cancel the batch
Save Batch	Save the batch for recurring journal entries
Recall Batch	Open a saved journal entry batch for addition to or amendment of the selected batch
Recall JE	Open the journal entry posting log to select from a previously posted batch
Copy Descpt	Select this option, on the Detail tab, if the Reason/Transaction description field is edited, the description will copy to the next line.
Enter as Tab	Select the option and the Enter key acts as the Tab key to move among the fields.
Acct	Offsetting general ledger account number. Enter the account number, double click in the field, or use the pick list to make a selection. Multiple general ledger accounts may be used for one journal entry.
Debit	Enter amount as applicable
Credit	Enter amount as applicable
Reason/Transaction Description	Updates automatically to the general ledger account number selected in the Acct field (can be modified)
M	Custom field
Reversing Entry tab	Use to set up an automatic reversing entry for the batch
Comment tab	Enter comments to be display on the screen and on the Journal Entry Postings Report
Import tab	Import a Microsoft Excel spreadsheet into a journal entry batch

See Also