Daily Process

Daily Process executes one or more date-driven accounting, customer/policy, download, or sales tasks.

Post Invoices is the only process that defaults as checked. Other options available under the Daily Process form described below should be checked to run, as desired. Selecting optional processes, such as Generate Production Analysis Charts, may increase processing time.

  1. Open the Administration Center.
  2. On the Utilities menu, click Daily Process.
  3. Verify the settings and make changes as necessary.
  4. Click OK.
  5. When processing is complete, review the Daily Process Report to verify processing completed successfully.
Fields/OptionsWhat is this?

Daily Process was last run on

This date is inactive and represents the last day on which Daily Process was run.

Daily Process will run for each of the following days

The Begin Date represents the last day Daily Process was run and cannot be changed.

The End Date defaults to the current system date.

  • You can back date this date field as long as the date chosen is not less than the Begin Date.
  • You can future date this date field. A message appears warning you that the date is greater than the current system date, do you want to continue. Click OK to begin daily process.

Daily Process posts transactions on each day of the process period.

Financial Tasks

TasksWhat is this?

Post Invoices

Posts any invoice/installment transactions previously entered in the accounting system that were future but are now within the number of days to bill in advance range.

The Last Run Date is also shown.

Generate Production Analysis Charts

Graphs displayed in the Financial Center Charts view are updated with current production analysis information.

Generating Recurring Checks

Generates Recurring Checks with interval dates that fall within the daily process period.

Generate Recurring Journal Entries

Generates Recurring Journal Entries with interval dates that fall within the daily process period.

Late Charges

The Late Charge message and date field appear only if your agency has late charges turned on in Agency Setup > Accounting Options > Late Charge Options.

Then, late charges are generated for a customer if:

  • The customer has late charges turned on. For more information see Customer > Options section. Is the Apply Late Charge box, checked?
  • The last day of the month is included in the process period since Late Charges always post on the last day of the calendar month.
 

Be sure to run Daily Process for a period covering the last calendar day of a month before printing your end of month customer/broker statements to insure that late charges are posted.

Customer/Policy Tasks

TaskWhat is this?

Based on expired policies

Group/FieldWhat is this?

Set Customer to Inactive based on

Enter the date that you want AMS360 to use to validate whether a policy is in-force.

When you choose to run this option, the following conditions apply:

  • Customers without policies are not touched.
  • The status is changed to Inactive for any customer who has all expired policies or submissions, based on the date entered.

  • Any of the Customers who match the criteria within this section will be made inactive, and a Customer Status Updated activity will be automatically created under each unique Customer.

 

If a customer or prospect has a canceled policy with an expiration date after the date you enter here, the customer status won't change.

Campaigns Tasks

TaskWhat is this?

Process Campaigns

Activates new campaigns and generates actions for active campaigns. The actions are included in suspense items. Once the suspense item is marked as "complete," the participant is available to move to the next step in the campaign when Process Campaigns is run the next time.

The Last Run Date is also shown.

A campaign is not active or started until you run Process Campaigns.

System Tasks

TaskWhat is this?

Purge Notes

Use this to purge the notes via the Daily Process.

 

Daily Process's affect on Download Transactions: As a background maintenance feature of Daily Process, the Download Transaction table in your AMS360 database is purged of any transaction rows (endorsements, cancellations, etc.) associated with an expired policy. (Based on the Through Date you've entered) The purge also applies to any rating or Producer Plus transactions. Because of this purge, the Download report no longer reports on any of those transactions.

It is a good idea to run Daily Process every day. You may also wish to run it early in the day so that invoices that post are available for invoice printing that day and campaigns generate the appropriate actions to be taken that day.

 

You can run Daily Process as many times per day as you wish.

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