Agency Setup - Company Settings

Agency Bill

Select this option if you want the Customer Center to bill downloaded policy transactions. The transaction types are as follows:

• Downloaded: Downloaded transactions are flagged to allow billing in the Customer Center and are included in the premium totals.
• Manually Entered Premiums: Manual and imported transactions are flagged as Not Billable and are not included in the premium totals.

Select this option if you want the Customer Center to bill manually entered premiums. The transaction types are as follows:

• Downloaded: Downloaded transactions are flagged as Not Billable and are not included in the premium totals.
• Manually Entered Premiums: Manual and imported transactions are flagged as Customer Center and are included in the premium totals.

Direct Bill

Select this option if you want Customer Center to bill your direct bill business. Then choose the appropriate premium billing option:

• Bill Using Downloaded Premiums:

Downloaded transactions are flagged to allow billing in the Customer Center and are included in the premium totals.

Manual and imported transactions are flagged as Not Billable and are not included in the premium totals.

• Bill Using Manually Entered Premiums:

Manual and imported transactions are flagged to allow billing in the Customer Center and are included in the premium totals.

Downloaded transactions are flagged as Not Billable and are not included in the premium totals.

Choose this option if you want to bill your direct bill business by Direct Bill Statement. See a synopsis of this feature below:

1. Fully integrated direct bill statement tracking driven from the policy transactions.
2. Reconciles the direct bill statement to the policy transactions.
3. Tracks premium and unbilled premium at the policy transaction level.
4. Automatically (and forces user to) match direct bill downloaded statements to the direct bill statements generated transaction by transaction.
5. Used for center billed reconciliation.
6. Generally takes more time to process unless the policy system is kept current.

Choose the Direct Bill Statement (Deluxe) option, and then choose the appropriate premium billing option:

• Bill Using Downloaded Premiums:

Downloaded transactions are flagged to allow billing on a Direct Bill Statement and are included in the premium totals.

Manual and imported transactions are flagged as Not Billable and are not included in the premium totals.

• Bill Using Manually Entered Premiums:

Manual and imported transactions are flagged to allow billing on a Direct Bill Statement and are included in the premium totals.

Downloaded transactions are flagged as Not Billable and are not included in the premium totals.

Choose this option if you want to bill your direct bill business by Direct Bill Entry. See a synopsis of this feature below: Choose the appropriate premium billing option.

1. Integrated at the policy level.
2. No reconciliation to the policy transactions.
3. Tracks billed statement premium at the policy level.
4. Requires manual keying of the data or direct bill download.
5. Does not support center billed reconciliation.
6. Generally takes less time to process if you don't need integration, reconciliation, and you use direct bill download.

Choose the Direct Bill Entry option and then choose the appropriate premium billing option:

• Bill Using Downloaded Premiums:

Downloaded transactions are flagged to allow billing using Direct Bill Entry and are included in the premium totals.

Manual and imported transactions are flagged as Not Billable and are not included in the premium totals.

• Bill Using Manually Entered Premiums:

Manual and imported transaction are flagged to allow billing using Direct Bill Entry and are included in the premium totals.

Downloaded transactions are flagged as Not Billable and are not included in the premium totals.

Choose this option if you only want to receipt the direct bill check from the company, without billing it. Then choose the appropriate premium billing option:

• Bill Using Downloaded Premiums:

Downloaded transactions are flagged as Receipt Check from company and are included in the premium totals.

Manual and imported transactions are flagged as Not Billable and are not included in the premium totals.

• Bill Using Manually Entered Premiums:

Manual and imported transactions are flagged as Receipt Check from company and are included in the premium totals.

Downloaded transactions are flagged as Not Billable and are not included in the premium totals.

This threshold pertains only to the Direct Bill Statement option above, when choosing how you want to invoice your direct bill transactions. This is a premium threshold, set by line of business (all or specific). This amount determines when a policy transaction on the Direct Bill Commission Statement is considered reconciled.

The following information describes how the direct bill reconciliation threshold affects direct bill statement billed transactions during reconciliation:

• Fully Reconciled: When the difference between the premium, taxes and fees paid by the company, and the gross premium, fees and taxes are less than or equal to this threshold, the transaction defaults as fully reconciled in the direct bill commission statement. This can be changed.
• Unreconciled: When the difference between the premium, taxes and fees paid by the company, and the gross premium, fees and taxes are more than this threshold, the transaction defaults as unreconciled in the direct bill commission statement. This can be changed.