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File Delete Utility

When you delete a document in AMS360, you remove it from system access. It is unavailable to users, and you can't regain access to it. However, for Doc360 documents that are stored in a shared folder, once they are deleted, you must also purge the documents using File Delete Utility in order to remove them from your system. Until this last step is completed, the files are retained. For more on deleting Doc360 files, see the Deleting a Document section in the Workflow: Work with Doc360 Documents

To use this utility, you must have permission to access the shared network folder where files are stored; you must also be authorized to delete files from that folder.

    ClosedAccessing File Delete

To access the File Delete Utility, select System Administration > Utilities > File Delete Utility from the Toolbox menu where available.

 

    ClosedFile Delete Grid

Field

What is this?

Filename

Unique system-generated file identification name.

This filename is distinct from the user-defined name applied to the file prior to its deletion, when it was still accessible in the system.

Folder Location

Shared folder location where files are stored.

Manually Remove from List

A file that was manually deleted from the shared folder location might nevertheless appear in the File Delete grid. You can remove the file from the list by checking the Manually Remove from List checkbox, and then clicking Save.

Delete All

Click this section menu option to select all files for deletion. When you are ready to delete files, click Save or Save & Close.

 

What's Next?

Use an alert to monitor the deleted files in your system that still require purging. See the topic Alert - Deleted Documents Ready to be Purged.


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