This feature, or some fields and options described, might not be available depending on your settings, security rights, or platform package.

The Billing Charges and Credits form is accessible from any center or form that has a Toolbox menu. Click Toolbox>System Administration>Billing Charges and Credits.

1. Click New on the Billing Charges and Credits section menu. Data entry fields appear below the grid.

2. Enter the desired Charge Description and Report Description to appear in drop-down lists and reports. These descriptions can be the same, if desired.

3. Enter a short name for the charge/credit.

4. Select a Category classification for the new charge/credit.

Category	What is this?
Non-Premium	An accounting charge type not included in premium statistics for reporting purposes. Amounts in this category are also not included in the Cost/TranPrem or Billed columns shown on the Policy tab.
Down Payment	A non-accounting or 'memo' charge type. Use this category to enter dollar amounts that you want to appear on invoices without affecting accounting records. Examples: Use this charge type to acknowledge receipt of a customer payment against an amount being invoiced. This charge type can also be used to invoice a customer for direct bill amounts that the agency needs to collect for an application. Using this charge type means permanent accounting records can then be updated by the normal direct bill processing methods used by the agency.
Financed	Charge types used in premium financing transactions. Depending on the Charge Recipient associated with the charge type, this category can be used for in-agency financing, outside premium finance transactions or company-sponsored financing programs. See Workflow: Understand Premium Finance in AMS360 for more information.
Premium	This field is unavailable as additional premium charge types cannot be added in AMS360.

5. Based on the category selected, one or more of the following Charge Recipients are available for selection:

Category	When the charge recipient is...
Non-Premium	Charge Recipient What is this for? Additional Fields Agency Agency-retained fees, such as agency/broker fees or consulting fees. GL Number This is where the charge/credit posts in the general ledger. It defaults to Agency Fee Income but can be changed. Deferred GL: (Cash Basis) The general ledger account to which the income entry is deferred until the invoice balance is zero for cash basis agencies. Insurance/Brokerage Company All taxes, fees and/or surcharges billed to insureds and remitted to the insurance/brokerage company as part of the net premium (agency bill business) or gross premium (direct bill business). Income Group Select the type of premium this charge is associated with from the drop-down list. Fee Company Surplus lines taxes/fees collected from insureds and remitted by the agency directly to the 3rd party entity designated by state insurance laws to collect such fees. There are no additional fields required for this charge recipient. These fees post to the GL #21119 - Accounts Payable to Fee Companies
Down Payment	There are no options available in Charge Recipient. Any amount invoiced using a charge type designated as Down Payment does not post to the general ledger.
Financed	Option What is this for? Additional Fields Agency Used to remove financed amounts from the client/broker accounts receivable and add them to a finance company receivable. If this charge type is used, be sure to carefully monitor the Finance Accounts Receivable Activity report to make sure payments are received from the finance company. GL Number Posts to the 11231 - AR Finance Companies Deferred GL: (Cash Basis) Posts to the 11231 - AR Finance Companies These fields are not available for change. Insurance/ Brokerage Company Used to offset agency billed invoicing for the amount financed with an outside premium finance company against insurance/brokerage company payables. Use this charge type if the amount due the company is reduced by the amount financed or if the company bills the client directly for the financed premiums. There are no additional fields required.

6. Select the charge method:

Charge Method	What is this?
Flat Rate	Use this method to default a specific dollar amount for the charge/credit. The defaulted amount can be changed during the invoice process.
Percent of Premium	Use this method to default a percent of the premium for the charge/credit. The defaulted amount can be changed during the invoice process.
None	Select None if the amount consistently varies and you prefer to enter it as part of the invoicing process.
Include charge amount in 1st distribution	Check the Include Amount in 1st Distribution if the charge amount should be billed as part of the first installment in an installment billing rather than being allocated over all installments.

7. Default Commissions in Billing - Select one or more of the available employee/broker options. These selections pull commission defaults from the employee or broker setup into the invoice when the charge type is used.

8. When field data entry is complete, click Add on the section menu. The new charge type appears in the grid.

9. Click Save or Save & Close.

 

1. Select the grid row for the billing charge or credit you want to change and click Edit in the section menu. The Billing Charge/Credit you selected appears for editing.

2. Any field not grayed-out is available for editing.

If the charge type has already been used in invoicing, be very careful in changing the charge description. The purpose of the charge type should remain the same to avoid undesired results in historical reporting.

3. When you have finished editing the fields, click Update.

Only user-created billing charges and credits that have not been used in posted invoice transactions are eligible for deletion.

1. From the Billing Charges and Credits grid select the charge type you want to remove and click Deleteon the section menu.

2. A message appears asking you to confirm the deletion. Click Yes to continue.

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