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Workflow: Posting Future Invoices
automatically post through Daily Process when they reach the number of days to bill in advance. The invoice is then referred to as an . However, there are those occasions when you may need to force the posting of a future invoice that has not yet met the number of days to bill in advance. For example, when a premium must be invoiced and collected from the client and paid to the company well before its effective date.
The most common example is a contractor's license bond renewal where the company requires payment 30-90 days before the renewal effective date.
To immediately post future invoices using the Invoice Tab, do the following. This is the quickest method:
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Invoice and post the item as normal, with the proper effective date.
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Click the Invoices tab in the appropriate customer's view.
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The invoice number is "0", indicating that it has an invoice effective date outside the time frame.
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Invoices on a policy must be posted 'in order'. Any unposted invoices for the policy with effective dates prior to the selected invoice must also be posted.
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Click the GL action button to open the View GL Postings form for the invoice.
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Click the Post Future Invoice button. You are returned to the Customer Center. The invoice is available for printing. For additional information on printing invoices, see the Report - Invoice topic.
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If the Post Future Invoice button is initiated from a Master or Sub-Customer in a Multiple Entity billing, future installments for all sub-customers are posted.
To immediately post future invoices using the Register Tab, follow the steps below:
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Invoice and post the item as normal, with the proper effective date.
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Click the Register tab in the appropriate customer's view.
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Change theView Optionsdate range to include the invoice effective date of the future invoice you wish to post.
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Open the policy containing the future invoice. The invoice number is "0", indicating that it has an invoice effective date outside the time frame.
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Invoices must be posted 'in order'. Any unposted invoices for the policy with effective dates prior to the selected invoice must also be posted.
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Click the GL action button to open the View GL Postings form for the invoice.
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Click the Post Future Invoice button.
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Close the View GL Postings form. The invoice is available for printing. For additional information on printing invoices, see the Report - Invoice topic.
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If the Post Future Invoice button is initiated from a Master or Sub-Customer in a Multiple Entity billing, future installments for all sub-customers are posted.