Typed Text

The typed text annotation can be used to apply pre-defined text to an image. Generally, this annotation is used to create a message that is used repeatedly. However, the text can be changed as needed after it is applied to the image, without affecting the original text defined and saved as explained here.

  1. Select Typed Text in the list of annotation tools.
  2. Click on the toolbar to open the New Typed Text Template dialog box.

  1. Type an easily identifiable name in the Name box on the Name tab.

  1. On the Colors tab, click the down arrow to display the available colors. Click the appropriate tab (Custom, Web, or System) and select the color that you would like to use for the text.

  1. On the Font tab, you can select the options (font name, style, and size) to format the appearance of the text to meet your needs.
    1. B – bold
    2. I – italic
    3. U – underline
    4. S – strikethrough

  1. On the Text tab, you enter the message that will be used each time the annotation is applied. You can also add the information listed below to the text automatically without having to type it each time. When you enter the text of the message, simply place your insertion point where the named items should appear and click the appropriate button. The placeholder shown will be added to the text. When the annotation is applied, the placeholder will be replaced with your personal information as it appears in your ImageRight user account, which is maintained in ImageRight Enterprise Management Console.
    1. Full name – <UN>
    2. E-mail – <UE>
    3. User Name – <U>
    4. Date/Time
      1. Select the format in the Date/time format list that you would like to use.
      2. Click the Date/Time button. A placeholder (for example, <D>d</D>) based on the format you pick will be added to the text.
  2. Select the Word wrap option at the bottom of the window, and the text of the message will wrap to fit the text area so that you can see all the text. The text will wrap in the note placeholder shown on the image when you apply the annotation.

  1. On the File Types tab, you can designate specific file types with which the annotation may be used. When you add a type here, the annotation may only be used with images included in the type's file structure, that is, the organized documents structure.
  2. Click Add to display a list of file types.
  3. In the Select File Types dialog box, select the file type. You can select multiple types by using Shift+click, Ctrl+click, or by dragging the mouse pointer over the types to be selected.
  4. When your selections are complete, click OK.
  5. As an alternative to adding specific file types, you can select the Select all file types option at the bottom of the dialog box. When you select this option, the annotation may be used with any file type in the storage structure.

  1. To remove a file type so that the annotation is not related to a specific file type, select the type and click Remove.
  2. Click Create to save your changes. Click Clear to remove all entries and retain the dialog box for further use. Click Close before Create to return without saving your changes.

When you define the font to be used with a text annotation tool, you should select a font that is readily available on computers. If you select an obscure font that is not installed on the computer being used to add a predefined annotation or view an existing text annotation, a similar font will be substituted when the annotation is displayed. This may cause a difference in appearance; however, the note will be readable.

When you view a text annotation that cannot be displayed using the original font because the font is not on the computer being used, a warning icon will be placed next to the annotation.

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