Recurring Checks - Template Form

Select the individual or company type corresponding to the payee of the check to be created. When this selection is made, the Name field appears.

Select the name of the payee. This list contains only those entities associated with the Account Type selected above.

• If the payee is an insured, use the Search feature to select the appropriate customer.
• If the account type is Other, enter the payee name.

If the Post Immediately check box is selected, the recurring check transaction intervals that are not current will be created and posted to the general ledger when Daily Process is run for a date that includes that interval. Selecting this option gives you no opportunity to review and approve the elements of the check, such as the payee or check amount.

If the Post Immediately check box is not selected, the recurring check transaction intervals will be created and saved when Daily Process is run for a date that includes that interval. These checks are saved in the appropriate center, and must be reviewed and approved before they post to the general ledger. This method allows you to review the check, edit the information, including the check amount, and approve it before posting.

Select the appropriate frequency for the check:

• Daily:
  • Every __ day(s). - "Every 10 days."
  • Every weekday. - "Monday thru Friday."

• Weekly: Recur every __ week(s) on:

Enter the number of weeks interval, and check the day of the week. For example, "Every 2 weeks on Wednesday."

• Monthly:
  • Day __ of every __ month(s). - "Fifth day of every 1 month."
  • The ____ ____ of every ____ month(s). - "The Fourth Thursday of every 1 month."

• Annually:
  • Every ______ ___. Enter the month and day - "Every April 15th."
  • The ___ _____ of __________. - "The first Tuesday of January." 

Based on the frequency selected the interval options change.

• Start: Enter the desired start date. This date cannot be earlier than the current system date. If you select a start date equal to the current date you receive a reminder message:
  
  The first interval date is today's date. Recurring items will not be created until Daily Process is run.

Run Daily Process to create the first interval check for the current date.

• End After __ occurrences: Enter the number of desired occurrences. Use this option if the check amount changes at specific intervals. Example: The lease payment on your office location is adjusted annually based on the Consumer Price Index (CPI). Set the recurring check to expire after 12 occurrences. This allows you to create a new recurring check entry when the new lease amount is known.
• End by: Enter the desired date you want to end the occurrences by. Example: Enter the last payment due date for an installment loan.