Check Defaults: Company Direct-Bill Deposit

Note: This update represents only a portion of the AMS360 23R3 release. Please navigate to AMS360 2023 R3 Release Notes to review other enhancements and fixes that were part of this release.

This feature allows the user to save the default check payment type that was set up from the Bank Center, which occurs when a user creates a Direct Bill Deposit and a Direct Bill Deposit Receipt.

  • After editing a Bank's default payment types:

    • If "All" is selected for allowed check types in the Bank setup WinForm, and if a default check type from the list was selected:

      • The default Type box in the Company Direct Bill Deposit winform will reflect the default check type from the Bank Center.

    • Compare this to if "All" for allowed check types in the Bank setup winform, and there was not a selected default check type from the list:

      • The default Type box in the Company Direct Bill Deposit winform will be EFT, while also allowing the user to click on the drop-down arrow to select a different type, if the user so chooses.

    • If the customer had selected "multiple" check types, excluded EFT from the selections, and selected a different check type as the default from the Bank Setup:

      • The default Type box in the Company Direct Bill Deposit winform will reflect the default check type from the Bank Center

    • Compare this to if "multiple" check types was selected and there was not a specific check type in the default section within the Bank Setup:

      • The default Type box in the Company Direct Bill Deposit winform will be EFT, while also allowing the user to click on the drop-down arrow and select a different type, if the user so chooses.

Once the selection has been made and the user clicks on "Save" or "Save & Close":

  1. Open a check through a bank or a customer.

  2. Select "Receipt" under Actions.

  3. Within the check form, you may either select "Insured - DB Deposit" in the Received From field or, if opened in a customer, it can remain "Insured."

  4. Search for Customer (if opened from a customer).

  5. In the Direct Bill Deposit area (which will open by default if selecting Insured - DB Deposit - Step 3) or expanding it if leaving selection as Insured.

  6. Enter the check number and amount in the top of the check form. Be aware that the Type is "Check" by default; the items entered under "Description" will default to the DB Deposit area.

  7. Verify that the Amount and Description has defaulted from above entries.

  8. Select an item from one of the drop-down options (Insurance Co, Finance Co, Brokerage Co).

  9. Select "Post."

  10. A box will pop up, asking if a check should be created' select "Yes."

  11. A check form will appear; it defaults to the Type of EFT Check, and that the description in the Direct Bill Deposit section defaults to that description.

  12. When changing the Type of Check, it will update the "For" field in the top portion of the check but will not update the description in the "Direct Bill" section.