Report: Chart of Accounts

The Chart of Accounts report provides a list of the Active GL account numbers in AMS360. Print this report to have a reference hard copy of all account names and numbers or preview it on screen as a source of account number lookups. The information is also structured in the report so you can see how the detail accounts roll up into the group accounts.

Report without Sub-Ledgers and Zero Balances

Report with Sub-Ledgers and Zero Balances

Report Selections

What is this?

Division

You can run the report for All divisions (default) or one division.

The Division list only includes divisions you have security rights to. If you run the report for All divisions, only those divisions you have security rights to preview or print.

Reporting Group

Narrow the report to a specific group of general ledger accounts by selecting a group from the list. All is the default selection.

Option	Account Number Range
1. Assets	10000000 - 19999000
2. Liabilities	20000000 - 29999000
3. Equity	30000000 - 39999000
4. Income	40000000 - 49999000
5. Sales Expense	50000000 - 59999000
6. Administrative Expense	60000000 - 69999000
7. Other Income	70000000 - 79999000
8. Other Expense	80000000 - 89999000
9. Taxes	90000000 - 99999000

Print a list of only Administrative Expense accounts for employees who enter only vendor payable checks.

Display Sub-ledger and Zero Balance Setting

Selecting this option adds reporting columns Sub-ledger and 0 Bal to the left of the Type column in the report output. These columns return a Y (Yes) or N (No) depending upon whether the options in Chart of Accounts Setup below are checked (Y) or unchecked (N).

Click the PDF icons at the beginning of this topic to see samples of the report with and without this option checked.

Description

Accept the default description, or enter a new one that describes the report you are requesting.

Print Cover Page

Allows you to include a cover page listing the selected options included in the report. This option defaults as unchecked.

Report Fields

Description

GL Number

The general ledger number assigned to the account.

Account Description

The account name.

Subledger/0Bal

These columns appear on the report only if the Display Sub-ledger and Zero Balance Setting check box is checked in the report selection form. The columns return a Y (Yes) or N (No) depending upon whether the options in Chart of Accounts Setup below are checked (Y) or unchecked (N).

Type

Type	What is this?
Group	A totalling account only. Posting can not occur to a group account.
Detail	An account allowing general ledger posting. Detail account balances are consolidated into group accounts to provide wider reporting options.

Level

Indicates where the account fits in the report hierarchy.

CSV Columns

CSV Columns	Description
Division	Displays All or the name of the division.
GL Number	General ledger account number.
Description	General ledger account description.
Type	Account type: Group or Detail.
Level#	Account detail level number.
Subtotal Group	Is the Group Sub Totals option in Chart of Accounts Setup turned on for the account: (Y) Yes or (N) No. Only Group accounts can have the Group Sub Total option turned on.
Report On	Does this account report on the Balance Sheet or the Income & Expense Statement?
Subledger	Subledger entity (Commissioned person or Vendor) for which the detail is reported. If no subledger exists, this field can be blank.
CustomerReq	Need to select a customer: (Y) Yes or (N) No.
PolicyReq	Need to select a policy: (Y) Yes or (N) No.
InvoiceReq	Need to select an invoice: (Y) Yes or (N) No.
CompanyReq	Need to select an Insurance Company: (Y) Yes or (N) No.
BrokerageReq	Need to select a Brokerage Company: (Y) Yes or (N) No.
FinanceCoReq	Need to select a Finance Company: (Y) Yes or (N) No.
FeeCoReq	Need to select a Fee Company: (Y) Yes or (N) No.
BrokerReq	Need to select a Broker: (Y) Yes or (N) No.
CommPersReq	Need to select a Commissioned Person: (Y) Yes or (N) No.
VendorReq	Need to select a vendor: (Y) Yes or (N) No.
ZeroBal	Displays (Y) Yes when the option, Report Zero Balance is checked in Chart of Accounts Setup or (N) No when the option is not checked.