Cash Receipts Page

Use the Cash Receipts page to record checks, cash, and electronic fund transfers from clients, and create adjustments when the amount of the client cash receipt does not equal the invoice balance or from non-clients (for example, brokers, mortgagees, employees, insurance, finance, or brokerage companies, or other sources.)

How to access this page

To access the Cash Receipts page:

  1. From the Sagitta Home Page , click Accounting > Accounts Receivable > Receipts.
  2. Select Cash Receipts Entry.

Field Descriptions

Division - the division number for which you are entering this receipt. This field pre-fills based on the signed-on user's staff code. You can use the Search feature to select a valid division. You can change this field to another valid division.

Reference - the receipt sequence number. For a new transaction: pre-fills with the next available receipt sequence number when you click Load. To access a previous transaction: you can enter an existing Reference number from the Receipts file and click Load.

Bank - the system bank code associated with the receipt. pre-fills with the previously-used bank code if you just input a prior receipt and you did not exit the program. You can search on this field for valid codes. The system accepts the bank selected only if the Division of the general ledger account number matches the division on the receipt record.

Type - pre-fills with a C to indicate a Client receipt. Click the drop-down list to select N if you are entering a non-client receipt.

Deposit Date - the calendar date in which you deposit the receipt. pre-fills with the current system date. You can override the default date. You can also choose a date using the Search feature.

Period End Date - a protected field that pre-fills with the last day of the period that includes the Deposit Date.

Inv# for Client Code pre-fill – enter the Invoice Number if desired. This can be used if you do not have the Client Code.

Bank or Client Div COA - select the division of the bank or the client when applying Cash on Account.

Batch Number – a free form field used for assigning a batch number if needed. If personalized, the staff code for the User ID will pre-fill and can be overridden or added to.

Client Code - the system code associated with the client for whom you are entering this receipt. You must complete this field if you select C as the receipt Type. You can use the Search feature to select the client code. The client name pre-fills after you enter the client code.

Date Range From/Date Range To - if you input dates in these fields, the system displays only open receivables with due dates that fall within the range. You can use the Search feature to select a valid date range.

Check Number - the (usually pre-printed) check identification number. You can enter an alpha or numeric value in this field.

Check Amount - the total currency value of the check, shown in dollars and cents.

Sort By - determines the order in which a client's Open Receivables appears in the grid. This field pre-fills with Effective Date. The other options for this field are:

  • Transaction Date
  • Invoice Number
  • Policy Number.

Carrier Producer Sub Code - enter a Carrier Producer Sub Code. You can use the Search feature to select an existing code. This is an 8 character alphanumeric field.  

Check Comment - a free-form field used for entering a description of the receipt.

The comment typed in this field appears on the Cash Receipt Update reports.

Client List - use the Client List option to include only, or exclude a broker's specific client (s). If the Client Code is a Broker (Bill To) with Open Receivables linked to multiple clients, this option lets you view items in a way that you can apply receipts easily. Use the drop-down list to select either the Equal To or the Not Equal To option. You can expand the client list to include one or more clients.

Adjustments line item (if necessary)

  • Invoice # - Display only
  • General Ledger #
  • GL Description – Display only
  • G/L Comments
  • A/R Comments
  • Post Amount pre-fills – override if necessary

Buttons

The Save, Quit, Default, Delete, and Adobe buttons appear at the top of the Cash Receipts page.

The Load button appears after the Reference field.

The Select button appears immediately after the input fields on the Cash Receipts page.

The Apply, Pay All, and On Account buttons appear as part of the Items Selected grid.

Click

To

Save

Store the receipt transaction after you complete the screen.

If the type is Client Receipt: The Remains to Post field must equal zero (0.)

If the type is Non Client Receipt: The Check Amount field must equal the A/R Post field.

Quit

Exit the current transaction. If this is a new transaction, the system does not save the data input.

Delete

Remove a previously input cash receipt transaction.

You can use Delete only if the transaction you are currently accessing has not been updated.

Default

Save your current selections as a Default Record for this page. Also see Setting Up Default Selection Criteria.

Adobe

Print a copy of the receipt transaction record.

Refer to the Print Options Bar topic if you require additional assistance using this option.

Load

Assign a reference number to a new receipt, or select an existing receipt.

Select

If the Type is Client: The client's open receivables appear, based on your selection criteria.

Apply

Apply the check amount to the highlighted item(s).

PayAll

Apply the check amount to the selected client's oldest open receivables based on the option selected in the Sort By field (for example, Transaction Date.)

On Acct

Create a cash on account invoice number with a credit balance to the client, based on the cash on account amount.