Taking On a Policy

You can add a policy that is not new business. There are several situations in which you might want to do this. A few examples are:

  • You have just set up your new Sagitta system and want to bring policies over to it from your old management system.

  • You have acquired a new book of business and want to add the policies to Sagitta.

A policy that you are adding to the system but that is not new business is called a "take-on policy." The procedure for adding it is called "taking on a policy." You should take on policies as soon as possible to ensure that the system includes them in expiration lists before their renewal dates.

Prerequisite

The client must be on the system before you can take on a policy. If you have not added the client, see Adding a New Client.

To take on a policy

  1. Look up and load the client. The Client Details page appears.

  1. Click Add on the Grid Options Menu bar. The Transaction page appears.

  1. Do the following:

  2. Effective Date- enter the start date of the policy or click the calendar icon and make your selection.

  3. Transaction Type - select Renewal.

  4. Follow Up Days - enter the number of days before you need to take follow up action on the transaction. (See your agency guidelines to determine if, when, and what follow up work is necessary.)

  5. Click Next. The Policy Detail page appears.

  6. Complete as many fields on the Policy Detail page as possible. Required fields have a yellow background.

Premium field:

  1. Do not enter any previously-billed premium amounts. To do so may result in "double-billing" the client.

  2. Do enter the total amount of any future installments that have not been billed. You will later create an installment plan for the future installments.

    • Personal Supplemental Info - Complete this section if this is a Personal Lines policy.
    • Commercial Supplemental Info - Complete this section if this is a Commercial Lines policy.

  1. Complete any other applicable sections on this page by using the Expand button.

  2. Click Save or press ALT+S.

    If the "Save" is successful and you entered a premium amount, the Multiple Invoices to Clients page appears. Continue with Invoicing a Take-On Policy.

If an error message appears, see To correct missing or invalid data.