Void/NSF Posted Cash Receipt

The Void/NSF Posted Cash Receipt command is used to void a cash receipt, or to enter an insufficient funds check. The workflow is also used to correct the original application of a check to a client’s account or invoice.

This workflow can also be completed from Cash Receipts Lookup.

The features and controls in the Void/NSF Posted Cash Receipt dialog box are defined briefly in the table below.

Feature	Description
Search For	Select the criteria to be used in the search. Use the default of CheckNo (check number), or select from: Amount Check Date Company Date ID Payor
Unlabeled box	Enter the data that corresponds to the selected criteria.
Magnifying glass button	Open the Payment Search dialog box to allow further searching.
Search	Click to search using the selected criteria, or press the Enter key.
Void	Open the Process Void/NSF Cash Receipts dialog box.
Lookup tab	Displays miscellaneous information regarding the check selected in the Search For field.
Applied tab	Displays the invoices that the check was applied against.
GL Posting tab	Displays the general ledger account number the selected check was posted to.
Batch Detail tab	Displays all items that were included in the selected check’s original payments batch.

 

Clicking the Search button without information entered in the search field is not recommended. Doing so causes all payments entered in your system to display.

1. Search for the payment to void.
2. Click the payment, and then click Void.
3. In Process Void/NSF Cash Receipt, enter the following information, if applicable:
   1. Date – Defaults to current system date, may be modified.
   2. Period – Defaults to current accounting period, may be modified.
   3. Check – Check number being voided.
   4. NSF - Bank Charge – When selected, you can enter an NSF fee from the bank, if applicable.
   5. Amount – Amount of the NSF fee.
   6. GL Acct – General ledger account affected by the NSF transaction.
   7. Magnifying glass – Opens a list of general ledger accounts to display for selection.
   8. Agent Fee – Indicates whether the agent or insured is being charged a fee. If selected, the entry of an amount, along with the amount of the voided check, is posted directly to the agent’s account.
   9. Amount – Amount of NSF fee charged to the client.
   10. GL Acct – General ledger account affected by the NSF transaction.
4. Click Print Journal if you need to view or print the Void/NSF Check journal.
5. Click Post Batch to confirm the batch number, batch total, accounting period, and post the batch. Alternatively, if you need to kill the batch, click Kill Batch.

The Date and Period boxes can be modified. However, those boxes should reflect the current accounting period unless voiding a check that would be reflected in a prior accounting month’s bank statement.

6. If you posted the batch, a confirmation window is displayed verifying that the batch was posted to the accounting period. Click OK to end the batch posting process.

See Also