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Field/Group Name
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Options/Considerations
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Through Date
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AMS360 selects invoices where the later of the Invoice Date or the Invoice Effective Date is less than or equal to the Through Date. For more information about the use of dates in the system, see Dates in AMS360.
Example
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Through:
1/1/03
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Invoice Date
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Inv Eff Date
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Include
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Invoice A
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12/1/02
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11/15/02
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Y
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Invoice B
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1/01/03
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1/01/03
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Y
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Invoice C
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1/01/03
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2/01/03
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N
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Statement Date
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This date defaults from the Through Date but can be changed. Use this date to identify the statement. Make it meaningful.
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Statement Description
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Defaults to AC Statement -[Statement Date] but can be changed.
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Options
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At least one box must be checked. All boxes default as unchecked. You can check any that apply:
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Option
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What is this?
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Include Invoices Partially Paid or Unpaid to the Agency
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Check this option to include invoices that are not fully paid to your agency.
These are invoices where the customer accounts receivable balance is not equal to zero.
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Include Invoices Paid in Full to the Agency
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Check this option to include invoices paid in full to your agency.
These are invoices where the customer accounts receivable balance is equal to zero.
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Include Beginning Balance Invoices
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Check this option to include invoices you entered as part of your move to AMS360. These items have been entered as a Beginning Balance Journal Entry for a company.
This option is hidden if the company does not have any beginning balance invoices.
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Set Pay Amount to Payable Balance and Statement Status 'Ready to Pay'
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Check this option to set the to the company for each invoice, equal to the remaining due the company on that invoice.
If this box is checked, the Statement Status is set to Ready to Pay. This means the statement is ready for payment by initiating and posting a check. Posting a journal entry or receipt can also be initiated from a Ready to Pay statement.
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Build Statement For All Divisions
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To include invoices from All divisions (default), check the Build Statement for All Divisionscheckbox.
If you want to include only those invoices belonging to one division, un-check theBuild Statement for All Divisionscheckbox, and select the appropriate division.
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All Customers
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To include invoices for all customers (default) check the All Customers checkbox.
To include invoices for one customer, un-check the All Customers checkbox and search for the appropriate Customer. Then select the Invoice to pay.
To include all invoices for a customer, leave the Invoice field blank.
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S