This feature, or some fields and options described, might not be available depending on your settings, security rights, or platform package. |
Use the Broker Aged Accounts Receivable report as a collection tool. It shows the amounts due your agency from your brokers, by age of the invoice. This report can be run for one broker or all brokers, and for functionality, can be limited by division, department, representative, and/or executive.
To run the report for customers with credit balances, choose the Credit Balance Invoices = Onlyoption. Then use the information on the Customer A/R tab to see if debit invoices exist that you can apply the credit balances to. You can also use theSmart Buttonsto take action on the credit balances.
Accessing the Broker Aged A/R Report
This report is accessible from any center or form with a Toolbox menu. Selecting Toolbox > Reports takes you to the Reports - All list, where you can make your selection.
Click Broker Aged Accounts Receivable. This opens the Report - Broker Aged Accounts Receivable selection form. Make your selections, pull down the File menu and select to:
Print Preview
Create CSV to export the report to the program of your choice.
Preview Cover Page
Report Selections |
What is this? |
||||||||
Invoice Balances and Aging As Of |
|
||||||||
Invoice Age |
|
||||||||
Sort Order |
|
||||||||
Description |
Accept the default description, or enter a new on that describes the report you are requesting. |
||||||||
Credit Balance Invoices |
|
||||||||
Broker |
Select to include One or All (default) brokers on your report. |
||||||||
Business Unit |
Click the link to open the Business Unit Selections form and make your selections. |
||||||||
Representative |
Select to include One, Multiple or All representatives and executives on your report. If a selection is made for a specific Exec or Rep, broker On Account invoices that do have an Exec or Rep, are reported whenever the business unit selection includes the division matching the On Account invoice division. |
||||||||
Executive |
|||||||||
Report Totals Only |
Check this box to report totals only (no detail). Unchecked is the default. |
||||||||
Print Cover Page |
Allows you to include a cover page listing the selected options included in the report. This option defaults as unchecked. |
Report Rows/Columns |
Description |
||||||||||||||||||||||
Header Information |
|
||||||||||||||||||||||
Customer |
|
||||||||||||||||||||||
Policy |
|
||||||||||||||||||||||
Balance Due |
The balance due for each invoice on the report. |
||||||||||||||||||||||
Inv/Eff Age |
|
||||||||||||||||||||||
Effective Date |
This is the invoice effective date. |
||||||||||||||||||||||
Aging Categories |
Print the invoice balance in the appropriate age column based on the later of the invoice date or invoice effective date. |
||||||||||||||||||||||
Late Charge |
Print the late charge component of the invoice balance. If the agency has late charges turned off, AND there are no late charges posted to the general ledger, then this column does not appear on the report. |
||||||||||||||||||||||
Totals |
|
The Totals Only report prints the following:
Broker heading for each broker.
Customer heading and total receivables with aging totals for each customer.
Total Receivables excluding late charges.
Total Receivables including late charges.
Calculating the Customer and Invoice Balance
Add up all debit amounts less credit amounts for all customers, where the general ledger transaction date is equal to or less than the report As Of date.
If the invoice total is not equal to zero, print it on the report. Then print totals at the invoice and customer levels.
Calculate the age of each invoice based on the later of the invoice date or the invoice effective date, relative to the As Of date. Then evaluate whether to keep an invoice based on the Invoice Age selection (All Ages or an Age Greater than a specific number of days old).
Determine Invoice Balance Amount
Evaluate which invoices to include in the customer's total receivables, based on the Credit Balance Invoices choice (Include, Exclude, or Only) made on the selection form.
Is determined from the open invoices on the report.
There are page breaks by division when the primary sort is by division.
Customer Comparison: Report vs Aged A/R View
Reporting for an individual customer will match the Aged A/R view when:
The report and the view are accessed by the same user, as data is subject to the user's Business Unit security access.
The report selection for Business Unit, Executive, and Representative equal All.
The report selection for Credit Balance Invoices equal Include.
The report selection As Of date is the same as the view.
The report Invoice Age equals All Ages.
The report Credit Balance InvoicesequalsAll.
CSV Columns |
Description |
BrokerName |
Broker's last name, first name, or firm name. |
Contact |
Contact person within the Broker'soffice. |
BrokerBusPhone |
The Broker'sbusiness phone. |
BrokerResPhone |
The Broker'sresidence phone. |
|
The Broker'semail address. |
CustomerName |
The Customerlast name, first name, or firm name. |
AccountNo |
The account number for the customer. Leading zeros are not included. |
CustResPhone |
The Customer residence phone and extension, if any. |
CustBusPhone |
The Customer business phone and extension, if any. |
InvExec |
The executive on the invoice. |
InvRep |
The representative on the invoice. |
PolicyNo |
The policy number from basic policy. |
Invoice |
The invoice number. |
MESuffix |
The multi-entity invoice suffix, if any. |
Balance |
Balance due for each invoice. |
InvAge |
The age of the invoice based on the invoice date. This number is always 0 or greater. |
EffAge |
The age of the invoice based on the invoice effective date. This number could be negative due to advanced billing. |
GLAge |
The age of the invoice based on the general ledger date. This date is equivalent to the later of the invoice or invoice effective date. |
LateCharge |
The late charge component of the invoice balance. |
InvLastPmtDate |
The date of the last payment posted on the invoice. |
InvLastPmtAmt |
The last payment amount posted on the invoice. |
EffDate |
The invoice effective date. |
GLDivision |
The division assigned to the general ledger transaction. |
GLDepartment |
The department assigned to the general ledger transaction. |
PolicyID |
This is anAMS 360unique internal identifier for the policy number. |
PolicyType |
The policy type (BOP, Package, Line of Business). |
CustExec |
The executive assigned to the customer. |
CustRep |
The representative assigned to the customer. |
CustLastPmtDate |
The date of the last payment posted on the customer. |
CustLastPmtAmt |
The last payment amount posted on the customer. |
GLBranch |
The branch assigned to the general ledger transaction. |
GLGroup |
The group assigned to the general ledger transaction. |
My Vertafore Support | Vertafore University | NetVU Network | Vertafore.com © 2015 Vertafore, Inc. and its subsidiaries. All Rights Reserved. Vertafore, the Vertafore design, AMS360, Vertafore Producer Advantage, Producer Plus, AgencyEDGE, ReferenceConnect, BenefitPoint, Engage, and WorkSmart are registered trademarks of Vertafore, Inc. or its subsidiaries. Third party marks belong to their respective holders. AMS360 Classic Help updated 5/18/2016 10:58 PM |