Create New Policy or Submission

Selecting to Create a New Policy or Create a New Submission is one method of entering policy or submission data for a customer. By using this method you manually enter the policy or submissions data into AMS360. For step-by-step instructions see the processes outlined in the sections below.

You can use the Create New Policy or Create New Submission data entry form to enter other types of transactions besides New, by selecting another transaction type from the list.

  1. To create a new policy, open the customer for whom you want to enter the policy. On the sidebar menu click Actions < New: Policy.
  2. The Create New Policy data entry form appears. Complete the form as needed. See the Create New Policy/Submission Selections section in this topic for more information on the fields available.
  3. Click OK. The Policy data entry form for the new policy appears. Enter the detail as needed.
  4. When you have finished entering Policy detail, click Save or Save and Close. Be sure to check the status bar for the Data Was Saved Successfully message.
  1. To create a new submission, open the customer for whom you want to enter a submission. From the sidebar, select Actions > New: Submisssion. The Submission Group data entry form appears. See Submission Group for more information about this form.
  2. Click New Submission. The Create New Submission data entry form appears. Complete the form as needed. See the Create New Policy/Submission Selections section in this topic for more information on the fields available.
  3. Click OK. The Submission data entry form appears. Enter the detail as needed. See Policy/Submission for more information.
  4. When you have finished entering Submission detail, click Save or Save and Close. Be sure to check the status bar for the Data Was Saved Successfully message.

To print applications for the submission, see eForms Manager.

The following menus are available in a data entry form. Click each menu item to see detailed information. Note that the available menus vary depending on the form.

Create New Policy/Submission Selections

Field What is this?

Customer

This field is display only and shows the customer for whom you are creating the policy or submission.

Submission #

If you want to create a new policy or submission based on an existing submission, select the submission. If you are entering a policy or submission from scratch, leave this field blank.

 

This field populates if you have created a new policy from a submission in the Submission Group data entry form.

Effective Date

Applies only if you select a Submission # above. Choose the effective date of the submission you want to use to create the new policy or submission.

 

This field populates if you have created a new policy from a submission in the Submission Group data entry form.

Policy or Submission #
Policy or Submission Number What is this?

Policy #

The number assigned to the policy by the company. If unknown, enter the policy number according to your agency's procedures.

 

You can change the number when you receive the policy.

Submission #

Enter the submission number according to your agency's procedures.

Effective Date

The date policy coverage begins or the proposed effective date of the submission.

Expiration Date

The date policy coverage expires. This date fills to one year from the Effective Date. You can select a different date.

Continuous

Select this check box if the policy or submission is continuous and does not have an expiration date. When selected, the Expiration Date field blanks out and becomes inactive.

 

Continuous policies appear annually on the Expiration/Renewal Report.

Type of Business

Select the type of business for the policy or submission. Your choices are:

  • Benefits
  • Commercial Lines
  • Financial Services
  • Health
  • Life
  • Non Property & Casualty
  • Personal Lines

Transaction

The Transaction type for the policy or submission. Select from the list.

Description

The Description populates from the Transaction field. However, you can type a brief description that identifies the Transaction. This is especially important if you have multiple Transactions on the same day.
Renewal / Term Count

Shows the number of times the policy has been renewed after clicking the "Renew Action" button on either the Customer Policies View or within the policy.*

*This field is not available for submissions as of Version 23R3.

Company
Group/Field What is this?

(Company Type)
Option What is this?

Insurance

Choose this option if the company providing coverage is set up as an Insurance company.

Brokerage

Choose this option if the company providing coverage is set up as a Brokerage company.

Subscription

Choose this option if multiple companies are providing coverage on this policy.

You will identify the companies participating in the policy and assign premium percentages on the Policy data entry form.

This type of company is not available for submissions.

Parent

Select the Parent Company from the list.

 

If Subscriptionis chosen as the company type above, "Subscription, Subscr" appears in this field and cannot be changed. You will identify the companies participating on this policy, in the Policy data entry form.

With the AMS360 2024R1 release, once the user selects “Parent Company,” the writing company will be left blank, thereby forcing the user to select the required value.

Writing Company

Select the Writing Company from the list.

 

If Subscriptionis chosen as the company type above, "Subscription, Subscr" appears in this field and cannot be changed. You will identify the companies participating on this policy, in the Policy data entry form.

With the AMS360 2024R1 release, the user is forced to select the writing company on new/rewrite/renewal policy entries, instead of defaulting to the Parent Company.

The Writing Company field will default to the Parent Company, if no writing companies exist.

Billing/Payment Information
Group/Field What is this?

Bill Method

Choose Agency or Direct bill.

Pay Plan

Select Full Pay or an installment plan.

This is not a required field and can be added later to the Policy form, if you do not know the payment plan at this time.

If however, you have a fee attached to the payment plan you intend to use, you must add the payment plan in this field, or the payment plan fee will not pull to the Policy billing.

Options
Group/Field What is this?

Include Policy Notes

This field is disabled when creating a new policy or submission.

Exclude Lines of Business

This field is disabled when creating a new policy or submission.

Default From Current Customer

These options automatically default and are disabled when creating a new policy or submission.

What's Next?

After completing the Create New Policy data entry form, the Policy data entry form appears. See Policy/Submission for more information about this data entry form.
For copying a policy or submission, see Copy Policy/Submission.
For renewing or rewriting a policy or submission. see Create Renewal/Rewrite Policy.
For creating ACORD applications and forms, see eForms Manager.

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