Report: Account Current Statement

The Account Current Statement is used to manage and report your company payables. Your agency will either be on an Account Current basis, or a Company Statement basis.

Account Current Basis

Your agency gathers agency bill policy transactions onto a report and submits this to the company with a check. Any adjustments and cancellations are handled on the next statement.

Company Statement Basis

Your agency reconciles each company account current with the company statement for the same time period.

Report Selections

What is this?

Company Type

Select All (default) to include account current statements for the company types listed below:

Brokerage
Insurance
Fee

When All is selected, the Company and Statement fields are disabled.

When a specific Company Type is selected, only those companies matching that particular company type are included in the Company list.

Company

This field is enabled when the Company Type is Brokerage, Insurance, or Fee. Select one specific company or All companies in the Company Type group.

This field is disabled if the Company Type = All.

Division

Choose One or All (default) divisions.

The divisions appearing in the list are subject to division security. If the user has access to any of the departments in the division, then they have access to all of the account currents in that division.

If All divisions are selected for printing, the report includes account currents belonging to divisions for which the user has security rights.

Refresh. Click this button when you change the selection criteria. Doing so, causes the specific statements that match your criteria to appear in the list.

The Refresh button is only available when the Company Type and Company fields have a specific entity selected.

Statement

Statement Selection

The Statement combo is disabled when the Company Type = All.

If a specific company is chosen, then the Statement combo and the Refresh button are enabled.

Select Refresh to fill the Statement combo with only those statements belonging to the selected company and divisions.

You can select a specific statement or All statements.

Sort Order

The statements in the list are sorted by Statement Date (oldest to newest), then by Division, then by Payment Status (In Progress, Paid and Posted, Ready to Pay), and then by Description.

Statement Date Range

This Statement Date Range group is disabled if a specific statement is selected.

Options	What is this?
From List	Use this option to select a pre-defined date range from the list. The default option is Current Date.
Select Dates	Use this option to type in a specific date range not covered by the choices in the From List option.

Status

This field is disabled if a specific statement is selected. If you want to select only those statements with a specific status, select either:

In Progress
Paid and Posted (default)
Ready to Pay
Voided

You can also choose All statuses.

Report Format

The first page of the Mail to Company and Agency Reconciliation formats have the company and agency names, agency code, addresses, phone numbers, and email addresses in the header information.

oPTION Buttons	What is this?
Mail to Company	Select this format if you are mailing the statement to the company.
Agency Reconciliation	Select this format if you want to include an A/R (Account receivable balance) column, an Inv # (invoice number) column, and an Inv Date (invoice date) column in the report. This format should not be sent to the company. As a result of adding the columns to the report, there is a chance the Insured and Policy number fields could be truncated.
Totals Only	Select this format if you want to print the account current statements with totals only (no detail).
Sort Order	This field gives you the opportunity to re-sort the account current before printing, by Customer Name, or by Policy Number. Your first opportunity to sort was in the build process.
Include Invoices with 0.00 Pay Amounts	Include invoices on the printed account current statements that have a 0.00 Pay Amount to the company.
Filter Offsetting Items	When your accounts current includes offsetting rows (e.g., rows that offset to zero), check this box to hide these rows.

Description

Accept the default description, or enter a new one that describes the report you are requesting.

Print Cover Page

Allows you to include a cover page listing the selected options included in the report. This option defaults as unchecked.

Report Fields

The reporting columns appearing on an account current depend upon the Company Type and the Format selected.

The Company address printing in the upper right-hand corner of the report defaults from the Checks address as established in Company Setup. This is the case even if the default Checks address is overridden when creating a specific check.

Company beginning balance journal entries (BJE) can be entered at startup on AMS360, they now appear on the Account Current report:

The LOB/Chg and Tran fields will be blank.
The Agency Gross, and Agency Comm fields will be 0.00.
The Rate has no percentage amount.
The Net Payable will be the amount of the BJE.

Fee Company/Mail to Company

Column Name	Description
Insured Name	Customer Firm Name/Last Name, First Name.
Policy	Number assigned to the policy.
Eff Date	Invoice effective date.
Charge	Charge description.
Bill %	Fee amount's percent of invoice premium.
Invoice Premium	Total premium on the invoice.
Fee Amount	Amount of the fee.
Previously Paid	Amount of fee already paid.
Pay Amount	Current payment amount on the fee.

Fee Company/Agency Reconciliation

Column Name	Description
Insured	Customer Firm Name/Last Name, First Name.
Policy	Number assigned to the policy.
A/R	Accounts receivable invoice balance.
Inv #	Invoice number.
Inv Date	Invoice date.
Eff Date	Invoice effective date.
Charge	Charge description.
Bill %	Fee amount's percent of invoice premium.
Invoice Premium	Total premium on the invoice.
Fee Amount	Amount of the fee.
Previously Paid	Amount of the fee already paid.
Pay Amount	Current payment amount on the fee.

Fee Company/Totals Only

Column Name	Description
Invoice Premium	Total premium for all invoices included on the account current.
Fee Amount	Total fees for all invoices included on the account current.
Previously Paid	Total amount already paid on all invoices included on the account current.
Pay Amount	Total current payment amount, on fees for all invoices included on the account current.

Insurance-Brokerage Company/Mail to Company

Column Name	Description
Insured Name	Customer Firm Name/Last Name, First Name.
Policy	Number assigned to the policy.
Writing Co	Writing company name.
Eff Date	Invoice effective date.
LOB/Chg	Line of business or charge description.
Tran	Policy transaction.
Rate	Agency commission percentage rate.
Agency Gross	Gross premium or charge amount.
Agency Comm	Agency commission amount.
Net Payable	Net amount payable to the company.
Previously Paid	Net amount already paid to the company.
Pay Amount	Current payment amount.

Insurance-Brokerage Company/Agency Reconciliation

Column Name	Description
Insured	Customer Firm Name/Last Name, First Name.
Policy	Number assigned to the policy.
Writ Co	Writing company name.
A/R	Accounts receivable invoice balance.
Inv #	Invoice number.
Inv Date	Invoice date.
Eff Date	Invoice effective date.
LOB/Chg	Line of business or charge description.
Tran	Policy transaction.
Rate	Agency commission percentage rate.
Agency Gross	Gross premium or charge amount.
Agency Comm	Agency commission amount.
Net Payable	Net amount payable to the company.
Previously Paid	Net amount already paid to the company.
Pay Amount	Current payment amount.

Insurance-Brokerage Company/Totals Only

Column Name	Description
Agency Gross	Total gross premium or charge amounts.
Agency Comm	Total agency commission amount.
Net Payable	Total net amount payable to the company.
Previously Paid	Total amount previously paid to the company.
Pay Amount	Total current payment amount.

CSV Columns

CSV Columns	Description	CSV Columns	Description
Division	Division name.	AgencyGross	Gross premium or charge amount.
CompType	Company type: Insurance Brokerage Fee	Rate	Agency commission percentage rate.
Company	Parent company name.	AgencyComm	Agency commission amount.
StatementDate	Statement date.	NetPay/Fee	Net amount of premium or fee due the company.
Description	Account current description.	PayableBal	Net amount of premium or fee due the company, less payments to the company.
Status	Status of the account current In Progress Paid and Posted Ready to Pay Voided	PayAmount	The amount paid to the company.
ThruDate	This is the Through Date used when building the Account Current Statement.	FeeInvPremium	Total premium on an invoice including a fee company charge.
IncPaidInFull	Y/N When building the statement, was the "Include Invoices Paid in Full to the Agency" check box, checked.	FeeBill%	Fee company amount's percent of invoice premium.
IncPartUnPd	Y/N When building the statement, was the "Include Invoices Partially Paid or Unpaid to the Agency" check box, checked.	InvNo	Invoice number.
StmtAgcyGross	Total gross premium, and charge amounts for the account current statement.	InvDate	Invoice Date.
StmtAgcyComm	Total agency commission for the account current statement.	GLPost	General ledger transaction date.
StmtNetPay	Total net pay amount for the account current statement.	Binder	Status of binder transaction (binder, replaced).
StmtPayBal	Total payable balance due the company (net pay - previous payments) on all invoices included in the account current.	Subscr	If this is a subscription transaction, a (Y) appears in this field. Otherwise, it is blank.
StmtPayAmt	Total amount paid on the account current statement.	MultiE	If this is a multi-entity billing transaction, a (Y) appears. Otherwise, it is blank.
AgentCode	Master agent code.	ExecName	Account Executive's name.
Insured	Customer Firm Name/Last Name, First Name.	RepName	Account Representative's name.
CoPolNo	For a subscription billing, the company policy number assigned to that portion of the risk.	Broker	Broker's name.
WritingCompany	Writing company name.	RecvBal	Accounts receivable balance for the transaction.
EffDate	Invoice effective date.	AMS360PolNo	Basic policy number (includes subscription and non-subscription policies).
Tran	Policy transaction.	BranchName	The branch assigned to the transaction if appropriate.
LOB/Chg-description	Line of business or charge description.	DeptName	The department assigned to the transaction if appropriate.
Plan	Company Plan.	GroupName	The group assigned to the transaction if appropriate.