Security Lvls

On the Security Lvls tab (see System Parameters), you must specify which users can perform the listed functions by defining a security level for each function. Security levels determine which users have the ability to perform the functions in AIM. We will describe each option and the type of user that would normally perform the function. The security levels on the tab correspond to user security levels, explained in the User topic. The levels are numerically based from 0 (lowest) to 9 (highest).

For the purposes of this guide, security levels are broken down into three basic categories or roles:

  • Processor – Person that process endorsements, invoices, binders, etc. Typically this person has level 5 or lower user security level.
  • Underwriter – Person that assesses the degree of risk involved. Typically this person has a security level of 7.
  • Mid-management – Supervisors that manage people such as processors. This person normally has a security level of 8.
  • Administrator – AIM system administrators have a security level of 9.

In the table below, we have provided suggested security levels (roles) for the functions listed in the Required security levels pane. Our suggestions are intended to help you properly set the security levels for your agency.

Function

Security Level

User Can

For Processing Business With Suspended Agents

5 – Processor

Process endorsements and cancellations on policies with a suspended agent.

Backdating Cancellations More Than Default Days

8 – Mid-management

Backdate cancellations more than the days designated on the Control tab.

Allow Commission Changes (Gross Comm)

5 – Processor

Modify the default gross commission when quoting or binding.

Allow Commission Changes (Agent Comm)

5 – Processor

Change the default retail agent’s commission when quoting or binding.

Edit Invoice Detail

9 – Administrator

Edit items on an invoice.

Invoice Policy w/o Policy Number (i.e., TBD)

5 – Processor

Invoice a policy that has been bound without a policy number, that is, the policy number is to be determined (TBD).

Bind Submission With Suspended Agents

8 – Mid-management

Bind policies with suspended agents.

Revise Binder on Cancelled/Expired Policy

5 – Processor

Revise binders on policies that have expired or been cancelled.

Modify MEP on Cancellations

5 – Processor

Change the method of cancellation from MEP, Pro-Rata, Short-Rate.

Select Invoice Method

5 – Processor

Select the type of invoice from Agency Bill or Direct Bill.

Change Tax Computation Factors

9 – Administrator

Change surplus lines tax factors.

Change Status Code of Existing Submissions

8 – Mid-management

Change the status of a submission manually without following proper workflow.

Allow Overpayment of Agent Commission

5 – Processor

Override the default commission for retain agent when quoting or binding.

Change Agency Comm on Bound Accts

8 – Mid-management

Change the gross commission on an account that has been bound without correcting binder.

Remove Attached Files

9 – Administrator

Remove files that are attached to a submission in AIM.

Allow Edit to Activity Log Description

5 – Processor

Edit a description on the activity log.

Cancel Any User's Suspense

5 – Processor

Close another user’s suspense.

Create Countersignature Submissions

7 – Underwriter

Create submissions that require a second or confirming signature.

View Unapplied Payments

9 – Administrator

View unapplied payments in AIM.

Override User-defined Required Fields

9 – Administrator

Override fields created in SQL by your agency that are required.

Override Backdate Coverage Defaults

8 – Mid-management

Backdate coverage for more than the default months specified in the Control table.

Reverse Invoices

5 – Processor

User can reverse incorrect invoices.

Flat Cancel Binders

5 – Processor

User can flat cancel a binder

Override Renewal Product Defaults

9 – Administrator

User can override the default settings for renewal products

Show PII Data

0 – All users

User can view Personally Identifiable Information (PII)

Process Cancellations with No Invoice 9 - Administrator User can process a cancellation on a non-invoiced policy.

Security – Pg.2

Security levels configured on the Security – Pg.2 tab are used to determine which users have access to various tables and modules in AIM, depending on the user’s security level (see User). The levels are numerically based from 0 (lowest) to 9 (highest). To restrict or reduce access to the tables and modules, set lower security levels.

The suggested security levels shown in the table below are based on the levels that we discussed in Security Lvls.

Module, Application, or Table Security Level Description
Data Maintenance Utility 7 – Underwriter Application used to maintain all agent, company, and user information as well as various system tables.
Executive Information Monitor 8 – Mid-management Application that shows charts and graphs of hit ratios for agents, underwriters, and carriers.
Invoice Register 9 – Mid-management Module that stores invoices prior to being exported to AIM Accounting.
Renewal Mgr 5 – Processor Module that generates expiration lists and creates renewal submissions.
Associations/Groups 8 – Mid-management Table used to create associations that track memberships for insureds or retail agents.
Default Text 8 – Mid-management Table used to create boilerplate text for insertion into documents.
NAIC Codes 9 – Administrator Table used to maintain National Association of Insurance Commissioners (NAIC) codes.
Rating Codes 9 – Administrator Table used to maintain custom rating integration rating codes, if they are used by your agency.
Phone Book 5 – Processor Module used to create and maintain contacts at agencies or companies.
Status Codes 9 – Administrator Table that stores suspense reasons and other status codes.
Invoice Codes 9 – Administrator Table used to setup and maintain premiums, fees, and taxes.
Tax Table 9 – Administrator Table used to setup and maintain surplus lines taxes.
Policy Endorsement Form Set 8 – Mid-management Table used to edit custom policy issuance form sets.
Document Designer 8 – Mid-management Module used to add and maintain all documents, such as quote and bind letters.
Ad-hoc Query 9 – Administrator Module used to create and save reports to the user's local hard disk drive.
Report Manager 9 – Administrator Module used to create and edit reports.
Crystal Reports 9 – Administrator Module used to access built-in Crystal reports that are limited production reporting.
Product Maintenance 9 – Administrator Table used to add and maintain products as well as all relevant terms and conditions, endorsements, and commissions for products.
Company Maintenance 9 – Administrator Table used to add and maintain carriers, taxing entities, and inspection companies.
Agent Maintenance 8 – Mid-management Table used to add and maintain all retail agent information.
User Maintenance 9 – Administrator Table used to add and maintain all user information.
Team Maintenance 9 – Administrator Table used to add and maintain team information.
Lookup Codes 8 – Mid-management Table used to add and maintain lookup code information used in AIM drop down menus.
Policy Register 7 – Underwriter Module used to add and store policy numbers from carriers.
Production Reports 8 – Mid-management Module used to run production reports in AIM.
Policy Endorsement Forms 8 – Mid-management Restricts access to editing of policy issuance forms.

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