Field Name/ Group

What is this?

Name and Address

Enter the bank name and address. The name must be unique to all other bank accounts entered in the system. Example State Bank - Trust Account.

Enter a meaningful short name up to 6 characters in length. Example STTR1.

Web Address

Enter the bank's complete web address. The system formats the information as a web site link.

Phone Numbers

Enter the business phone and fax numbers for the bank's customer service department or branch office.

Define an Image to Display in the Bank Center

Browse for and apply a graphical image to display in the bank information view. See Image Display for setup help.

Type

Select Operating or Trust as the bank type.

Inactive

Check this box to inactivate the bank. This hides the bank name in drop-down lists.

Options

Note

Enter a note about the bank in this optional Note field.

Example If you mark a bank as Inactive, enter a note about the reason for doing so.

Business Unit

Select the agency division associated with this bank account.

If your agency uses divisional accounting, you must have separate bank accounts for each division. There is no cross-divisional posting of banking transactions.

Bank Account #

The number assigned by the bank to identify your account. This number defaults into certain reports, such as the Bank Deposit Slip.

Routing Number

A unique number that identifies the bank. Check with your bank to confirm this number.

GL Number

Select the general ledger asset account number where all of this bank's account transactions post.

If you did not set up the bank account general ledger number before entering the Bank form, click the GL Chart of Accounts Setup link, and complete the setup screen to add the general ledger number. Then, return to this field in the bank form, and select the appropriate GL Number.

You cannot save the bank account setup information until you assign a general ledger account number.

GL Chart of Accounts Setup

If the bank account you are setting up does not yet have an associated GL chart of account number, click GL Chart of Accounts Setup. This takes you to the Chart of Accounts data entry form where you can setup the new general ledger chart of account number.

Click Save and Close. This takes you back to Bank Setup where you can now select the GL Number for the new bank account.

Conversion Open Items Amount

Enter an amount from your previous system, equal to the sum of all open (uncleared) transactions, for this bank account. AMS360 assumes you will have more outstanding deductions (checks) from the account than additions (deposits) to the account. This amount is then entered as a positive number.

When a bank statement is created for this bank, the conversion open items amount is pulled to the Conversion Open Items (from bank setup) field in the Conversion Items section of the Bank Reconciliation data entry form. There, it is reconciled as conversion items clear.

Field Name

What is this?

Name

From the list of active employees currently set up in AMS360, choose the name of the employee to whom you are assigning authorization for this bank.

If an employee is not assigned authorization, they are denied access to the bank. You do not have to add an employee to restrict that employee from accessing the bank account.

Access

Choose Full Access or No Access. As stated above, if an employee is not listed in the Employee Authorizations grid, they are denied access by default. You do not have to add each employee to set that employee to No Access.

Use No Access when an employee has previously been assign access, but no longer needs it. You cannot delete a name that has previously been saved.

Title

View only.

Defaults from Employee Setup.

Default Bank

Use this box to indicate the bank that automatically appears when this employee creates a check or deposit.