This feature, or some fields and options described, might not be available depending on your settings, security rights, or platform package. |
UsePayment Plans to create the desired number of installments when invoicing the premium and/or non-premium items on a policy. AMS360 contains a default list of permanent payment plans. You must have appropriate security authorization to add new or edit existing payment plans.
From any center or form containing a Toolbox menu, click Toolbox > System Administration > Payment Plans.
Grid Elements |
What is this? |
Permanent |
This box is checked if the plan is part of the AMS360 permanent list of payment plans. |
Plan Name |
Identifies the plan in drop-down lists and reports. Names of permanent plans are not available for editing. |
ACORD Code |
Displays the 3-character Plan Code entered when a new payment plan was created. |
Round |
Displays Y if Round installments to nearest dollar is checked when a new payment plan is created. If unchecked, N displays in this grid field. |
Apply Difference |
Displays either First Installment or Last Installment based on the radio button selected when the plan was added. |
For a step by step walk through on how to create new and edit existing payment plans, see Workflow: Add & Edit Payment Plans.
If changes are made to payment plans, future installments not yet processed are subject to the edited plan features.
Payment Plan Section Fields |
What is this? |
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Plan Name |
Type a unique plan name. A warning message is received if the plan name has already been used. |
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Plan Code |
Enter the appropriate plan code for the payment plan. This is a required field and cannot duplicate any other plan code already in AMS360. If ACORD codes are provided when setting up company download, be sure to enter the appropriate code here. |
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Inactive |
Checking Inactive will prevent this payment plan from appearing in list boxes throughout AMS360. |
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Non specific company rules |
Select non specific company rules for your payment plans. Remember: Company specific rules take precedence at time of invoicing.
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The New Payment Planform appears when you clickNewon thePayment Planssection bar. Complete this form and clickOKto start the setup of a new payment plan.
Field |
What is this? |
Number of Payments |
Enter the total Number of payments the plan contains (maximum is 99) and the number of Months between payments. Example: For a quarterly plan, you need to enter (4) as the number of payments, and (3) as theMonths between payments. |
Months Between Payments |
Verify that AMS360 has calculated the months of the policy term, and the portion of the premium to be applied to those months, correctly. Change where necessary.
Field |
What is this? |
Month of policy term |
The month into the policy term where a portion of the premium is to be charged. |
Percent of premium |
The percentage of the policy premium to be charged to each installment in the payment plan. |
If fees are associated with the installments in the payment plan, add the fees here.
These fees may apply to the first installment or may be divided among the installments in the payment plan based on how the fee was setup in Billing Charges and Credits Setup.
For this fee to pull to a policy billing, be sure to add the payment plan to the forms listed below, when creating a New, Renewal, or Rewrite policy, or a Submission. When the payment plan is added to these forms it triggers the payment plan fee to be added to the Policy billing.
Create New Policy
Create Renewal/Rewrite Policy
Create New Submission
The fee will not pull to policy billing if you wait and add the payment plan to the Policy form.
Field/Option |
What is this? |
Charge Description |
Select the appropriate charge originally setup through Billing Charges and Credits Setup. |
Apply Fee to |
Select whether the fee attached to this payment plan applies to:
If the fee applies to a single company, select the company from the list. Then, continue adding companies as appropriate. |
Set up company specific rules for your payment plan. Remember: These rules take precedence over non-specific company rules at the time of invoicing.
Using company specific rules allow you to have one payment plan instead of many, when the only difference in the payment plan is the rounding method and how differences are applied.
Field |
What is this? |
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Company |
Select the company from the list you want to set up the company specific rules for. |
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Company specific rules |
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Do you need to know how to apply these Payment Plans in the Basic Policy Information or the Invoicing sections of the Policy form?
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