Field/Group Name

Options/Considerations

Through Date

Enter the desired through date.

Statement Date

This date defaults from the Through Date but can be changed. Use this date to identify the statement. Make it meaningful.

Statement Description

Defaults to DB Statement - [Statement Date] but can be changed.

For Statements divided into two or more statements, 1 of 2; 2 of 2 and the beginning and ending Name, Policy, Line of Business, or Transaction Date (depending on your Sequence By selection) is added to the name.

Example:

You can modify the name such as: adding the type of business to the description, making it "Life DB Statement May '03" or "Pers & Comm DB Statement May '03". For multiple statements the range of items on the report is added to the name.

Number of Statements

Choose to divide the items into multiple statements. When choosing to create two or more statements you can also select to Sequence Transaction By. AMS360 divides the statement equally into the number of statements you have specified using the sequencing selection as the order in which the items appear on the statement.

When creating statements for all divisions and choosing 2 or more statements, the specified number of statements are created for each division. (If each division has equal numbers of customers, transactions, policies, or lines of business; based on the 'Sequence Transaction By' selection.

For example, if you choose two statements for your two divisions (A and B) and both divisions have an equal number of items, you receive two statements for division A and two for division B. If division A has 1000 items and division B has only 20 items, you may receive two statements for division A, but only one for division B.

Sequence Transactions by

Use this option in conjunction with the Number of Statements. AMS360 attempts to divide the statement equally. Choose to sort and divide the statement equally by:

Auto Reconcile Customer Center Billed Transactions

Check this box to mark Customer Center Billed transactions as Unavailable for Reconciliation as of the selected Through Date. If this box is checked the Create Statement link changes to Auto Reconcile.

This feature is generally used by agencies who do not reconcile on a regular basis or for agencies that wish to begin reconciling if they have not previously done reconciliation.

Company Statement

Allows you to select a specific statement downloaded by the company using the optional feature, Direct Bill Commission Statement Download.

The Direct Bill Commission Statement is then built to include only those Direct Bill Statement Billed Transactions where the Customer and Policy match those on the downloaded company statement. The Through Date on the modifiers form is ignored when a statement is selected.

Only transactions not yet fully reconciled are available to pull to the statement.

Type of Business

At least one box must be checked. All boxes default as checked. Check any that apply to the statement you are building:

• Personal

• Commercial

• Non P & C

• Life

• Health

• Financial Services

• Benefits (only available if agency is licensed for Benefits).

If an invoice premium transaction meets at least one of the checked statement options listed above, it will be included on the commission statement.

Non-premium Billing Charges and Credits that meet the Through Date criteria, pull to the Direct Bill Statement regardless of the Type of Business selected.

Example:

This option is helpful if a company issues separate direct bill statements for personal vs. commercial lines business or personal and commercial lines vs. life business, etc.

Build Statement for All Divisions

To include invoices from All divisions (default), check the Build Statement for All Divisions option.

If you want to include only those invoices belonging to one division, un-check the Build Statement for All Divisions checkbox, and select the appropriate division.

Creating an Empty Statement

If, for any reason, you do not want the system to select items meeting specific selection criteria in building a statement, you can choose to create an empty statement by de-selecting the Build Statement for All Divisions option, selecting the appropriate division and checking the Create an Empty Statement option.

Selecting this option means you must use the Additional Invoices and/or Additional Transactions links to access the items you wish to pull to the statement.

All Customers

To include direct bill items for all customers (default) check the All Customers checkbox.

To include invoices for one customer, un-check the All Customers option and Search for the appropriate Customer.

Options

Create Statement

After making your selections for items to include on the statement, click this link to generate the statement.