Commercial Property

This feature, or some fields and options described, might not be available depending on your settings, security rights, or platform package.

Commercial Property Line of Business

The purpose of the Property line of business form is to gather property information specific to the policy you are attaching this line of business to. To access the Commercial Property line of business data entry form, first add the Commercial Property line of business to the Line of Business section of the Policy form. Then, click the link for this specific line business. Click here for an example.

The Line of Business list is filtered by the Type of Business selected in the Basic Policy Information section, only if the Filter data entry and lines of business by Type of Business checkbox is also checked.

Click a section below for specific information about that section of the data entry form.

Premise Information

Field

What is this?

Get All Policy Locations

Click this button to automatically enter all policy location data, as entered in the 125, 130 Applicant Information / Locations > Commercial Locations section of the Policy data entry form.

When you click the button, data flows to the grid. You can then highlight an individual grid row and click the Delete or Edit commands to modify information as needed.

Type-in Grid

Add information to a type-in grid by entering directly in each field on the grid. You can also use the actions, New, Edit, Delete on the section menu to work with the data in the type-in grid. The New and Edit actions open the data entry fields in the extended format. The Type-in Grid is then disabled.

See Data Entry Forms - Grids, Type-in Grids, and Tables topic for more information on how to use this feature.

Premise/
Blanket

Select whether the Subject of Insurance and Cause of Loss you are entering applies to all locations and buildings (Blanket) or to a specific location and building (Premise).

If you select Blanket, the Location and Building lists become unavailable. Blanket appears in the Description field.

Location #

If you have previously entered locations, select one from the list. This pulls the address information, if entered.

Locations are entered in the 125, 130 Applicant Information / Locations>Commercial Locationssection of the Policy data entry form.

Building #

If you have previously entered buildings, select one from the list. This pulls the address information, if entered.

Buildings are entered in the 125, 130 Applicant Information / Locations>Commercial Locations>Buildings section of the Policy data entry form.

Address

If the address was entered for the Location or the Building in the Policy, it pre-fills here and cannot be changed.

If a building is not selected, in the Premise Information section, the Location address pulls and cannot be changed.
If a building is selected, in thePremise Informationsection, theBuildingaddress pulls and cannot be changed.

Description

The description defaults from the Building description if one was entered in the Building section on the Policy data entry form. You can also enter a description for this premise here that distinguishes it from the others you are entering.

Additional Coverages
Options
Restrictions
Endorsements
Rating Information

Enter information on any additional coverages, special forms, restrictions, or other information that assists in rating and issuing this policy.

Underwriting

Field

What is this?

Rating Information

Field	What is this?
Type of Business	Select the Type of Business from the list.
Construction Type	Select the primary building material used in constructing the building.
Roof type	Choose the primary material used to construct the roof. If you select Other explain in Remarks.
Wind Class	Select the wind class from the list, if appropriate.
Year built	Use a four digit year.
Prot Class	The building's four-character fire protection class found in the state manual.
Tax Code	The city, county, or state tax code, if required.
Total Area	The number of square feet of the building or area occupied at this location for which insurance is being requested.
Mfg Area	The number of square feet of the building used for manufacturing.
Merc Area	The number of square feet in the building used for merchandise.
Bldg Code Grade	The ISOBuilding Code Grade, if applicable.
# Stories	Enter the number of stories in the building, excluding basements.
# Basements	Enter the number of underground levels in the building.
# Open Sides	Enter the number of open sides on the structure, if any.

Fire Information

Option/Field

What is this?

Distance to

Field	What is this?
Fire Hydrant	Distance in feet from the nearest hydrant that supports the protection class used.
Fire Station	Distance in miles from the fire station that supports the protection class used.

Fire District

The property's first district name.

Fire Code

The fire district's five-character code.

Fire Alarm Type

Select the type of alarm from the list.

Manufacturer

Enter the manufacturer and whether it is UL listed.

Fire Protection

Describe the fire protection devices installed/available in the building.

You can select from the list or enter information in this field.

Sprinklered

Indicate whether or not the building is equipped with sprinklers.

Sprnk %

If the building has sprinklers, enter the percentage of the building covered by sprinklers.

Exposures

Field	What is this?
Right Description	Describe the buildings, structures, activities conducted, or use of property to the right of the insured premises. Distance The distance between the right side of the insured's premises and the other building or structure.
Left Description	Describe the buildings, structures, activities conducted, or use of property to the left of the insured premises. Distance The distance between the left side of the insured's premises and the other building or structure.
Front Description	Describe the buildings, structures, activities conducted, or use of property to the front of the insured premises. Distance The distance between the front side of the insured's premises and the other building or structure.
Rear Description	Describe the buildings, structures, activities conducted, or use of property to the rear of the insured premises. Distance The distance between the rear side of the insured's premises and the other building or structure.

Building Improvements

Option/Field	What is this?
Wiring/Year	Select if the wiring has been updated since the original construction. Enter the year improvements were made.
Roofing/Year	Select if the roofing has been updated since the original construction. Enter the year improvements were made.
Plumbing/ Year	Select if the plumbing has been updated since the original construction. Enter the year improvements were made.
Heating/ Year	Select if the heating has been updated since the original construction. Enter the year improvements were made.
Other	Select if other improvements have been made since the original construction. Enter the year improvements were made and enter the types of improvements.

Additional Underwriting

Option/Field	What is this?
Heating Boiler on Premises?	Select whether or not a heating boiler is on the premises.
If yes, is insurance placed elsewhere?	If a boiler is on the premises, indicate if the insurance is placed elsewhere.
Other Occupancies	List any other occupancies located in the building not operated by the insured and not listed in the Nature of Business field in the 125, 130 Applicant Information / Locations section of the Policy data entry form. If no other occupancy, enter None.

Burglar Alarm Information

Group/Field	What is this?
Alarm Type	Select any burglar alarm protecting the building or contents. You can select from the list or enter information in this field. Descriptive terms such as safe, premises, perimeter, or ultrasonic may be suitable.
Alarm Contact	Select where the alarm is heard and whether or not they have keys to the building.
Certificate #	Enter the Underwriter's Laboratory or other testing organization's Certificate Number, if applicable. Attach a copy of the certificate to the application.
Expiration Date	Enter the date the certificate expires.
Extent	Specify the designated extent of protection as described in the ISO crime rating manual. You can type in this field or select an option from the drop down list.
Grade	Enter the alarm grade as described in the ISO crime rating manual. Example: AA, A, B, C
Installed and Serviced by	Enter the name of the company that installed and services the alarm.
# Guards/ Watchmen	Enter the number of guards or watchmen employed or contracted for by the insured.
Requirements	Specify if the guards or watchmen are required to make rounds using a special time recording device or in connection with the central station service. If so, also include how often.

Subjects of Insurance

Field

What is this?

Copy Subjects of Insurance/ Causes of Loss from Location #/ Building #

If a Subject of Insurance and Cause of Loss exist on another location and building that also applies to this one, you can save time by copying it here. Select the location and building from the list and then click Copy.

Subject of Insurance

Select the Subject of Insurance from the list or type in your own. Enter all units at risk/coverages that are to be insured at this particular location.

Examples: Building, Personal Property, Extra Expense, Business Income

Maximum Amount

The amount of insurance required for this Subject of Insurance.

You can enter up to 11 characters in this field.

Coinsurance %

Enter the coinsurance percentage, if applicable.

Valuation

From the list, select the method to be used in determining the amount paid on a claim.

Cause of Loss

Select the Cause of Loss from the list or type in your own.

Limit

Enter the Limit that applies.

Inflation Guard %

The Inflation Guard percentage gives an automatic increase in the amount of coverage based on a percentage over time. List the percentage here and the period of time during which it applies in the # of Days field.

Deductible

Enter a deductible amount.

Deductible Type

Select the deductible type.

Premium

Enter the cost of this coverage.

Forms & Conditions

This is a free form field allowing you the ability to enter the form name, form number, condition or exclusion that might apply to the Cause of Loss (coverage).

Example:

If the Cause of Loss is "Earthquake", the user might type in the company's form number or special rule that only applies to "Earthquake".

# Days

Enter the # of Days that the Inflation Guard % applies.

Rating Type

Indicate the type of rating used for this coverage.

Class rated
Special rated
Specifically rated

Isotel #

ISO's class rating or specific property loss costs number used in some states.

CSP/BOP Class Code

If this property coverage is part of a BOP or CSP policy, enter the class code that applies.

ACORD 139 / 159

Field/Option	What is this?
Include on Statement of Values (ACORD 139)	This box is automatically checked if the Premise Information is marked as premise. Meaning that the Subject of Insurance and Cause of Loss apply to a specific location only and not as a blanket for all locations. These items typically appear on the Statement of Values, ACORD 139. If the Premise Information is marked as blanket, then the box is not checked. Typically, blanket Subject of Insurance and Cause of Loss do not appear on a Statement of Values, ACORD 139. If you want the Subject of Insurance and Cause of Loss to appear on the Statement of Values, check the box.
100% Value	Enter the value you want to appear on the Statement of Values
Include on Schedule of Property Limits (ACORD 159)	This box is unchecked. Check it to have the Subject of Insurance appear on the ACORD 159, Schedule of Property Limits.

Spoilage

Refrigeration Maintenance Agreement: Yes or No

Additional Causes of Loss

Field

What is this?

Cause of Loss

Select the Cause of Loss from the list or type in your own.

Limit 1
Limit 2

Enter the single or split limits that apply.

Ded Type

Select the deductible type.

Ded Amt

Enter a deductible amount.

Premium

Enter the cost of this coverage.

Coins %

Enter the coinsurance percentage.

Inflation Guard %

# of Days

Enter the # of Days that the Inflation Guard % applies.

Rate

The rate at which coverage is calculated.

Forms & Conditions to Apply

This is a free form field allowing you the ability to enter the form name, form number, condition or exclusion that might apply to the Cause of Loss (coverage).

Example:

If the Cause of Loss is "Earthquake", the user might type in the company's form number or special rule that only applies to "Earthquake".

Spoilage

Refrigeration Maintenance Agreement - Yes or No

Business Income Information

Group

What is this?

Off Premises

If the Off Premises Power option applies, indicate whether the coverage relates to Power, Water, and/or Communication utilities.

Then enter the location information in the Off Premises Power or Dependent Propertysection.

Dependent Property

If the Dependent Property option applies, indicate whether the coverage relates to:

Contributing Location
Recipient Location
Manufacturing Location
Leader Location

Then enter the location information in the Off Premises Power or Dependent Property section.

Extra Expense

Field	What is this?
Number of Days for Period Restoration	If Extra Expense coverage applies, enter the period of restoration in days.
Limit Loss Pay	Select the percentage limitations selected by the insured from the list, if the Limit on Loss Payment option applies.

Off Premises Power or Dependent Property

Field	What is this?
Description	For Off Premises, enter any combination of: Power Water Communication For Dependent Property, enter any combination of: Contributing Location Recipient Location Manufacturing Location Leader Location
Name	Enter the Namehere as you want it to appear on forms, including punctuation.
Address County Business Phone	Enter this information as you want them to appear in applications and forms.

Factors

otal Premium

Field

What is this?

Total Line of Business

Field/Button	What is this?
Premium	You can enter the premium total here or by each Additional Coverage you enter in the line of business data entry form.
Calculate	Use Calculate to have AMS360 add the amounts entered for the Additional Coverages and display the total in the Premium field.

Field

What is this?

Total Line of Business

Field/Button	What is this?
Premium	You can enter the premium total here or by each Additional Coverage you enter in the line of business data entry form.
Calculate	Use Calculate to have AMS360 add the amounts entered for the Additional Coverages and display the total in the Premium field.

Value Reporting

In this section enter information for reporting forms. You can also use it to enter policy amounts for business personal property at locations other than those designated in the Policy Declarations.

Field

What is this?

Type-in Grid

See Data Entry Forms - Grids, Type-in Grids, and Tables topic for more information on how to use this feature.

Location #

Enter the number of the location to which this information applies.

Building #

Enter the number of the building to which this information applies.

Subject of Insurance

Select the Subject of Insurance that is being covered on a Reporting Form basis.

Location/ Building Amount

If a reporting form is being used, provide the average values for each premises location for the prior twelve months.

Any Other Location

Field

What is this?

Amount Declared at Inception

The amount of insurance for the listed location, as required.

Available only with multiple location average rating.

Amount Acquired after Inception

The amount of insurance desired. Companies require that you report new locations in accordance with policy terms.

These locations must be reported within 30 days after the end of the month. If not, coverage reverts back to its level at the end of the previous report. This may create coinsurance problems.

Location Not Owned or Acquired

If the policy provides coverage for business/personal property at locations not owned, leased, or operated by the insured, enter the following information:

Field	What is this?
Location Limit	The amount of insurance for the listed location.
Aggregate Amount	The total amount of insurance desired.

Also referred to as Incidental Locations.

Additional Coverages

Field

What is this?

Type-in Grid

See Data Entry Forms - Grids, Type-in Grids, and Tables topic for more information on how to use this feature.

Coverage Level

Field	What is this?
Line of Business	Select this option if the coverage you are entering applies at the line of business level versus the individual premises.
State	Select this option if the coverage is based on the state. Select the state.
Location	Select this option if the coverage applies to the location versus the line of business, state, or individual premises.

Coverage

Select the coverage from the list.

Sort Order

Enter the order that this coverage should appear in the grid and on forms.

Limit 1
Limit 2

Enter the single or split limits that apply.

Premium

Enter the cost of this coverage.

Ded Type

Select the deductible type.

Ded Amt

Enter the deductible amount.

Exposure

The amount at risk.

Rate

The rate at which coverage is calculated.

Miscellaneous Information

Enter any additional information that applies to this coverage.

Factors

Additional Interests

Enter individuals or entities who have an insurable interest in this policy. You can add as many Additional Interests (AI) as needed.

Field

What is this?

Copy Other Interests

Use the Copy Other Interest link to copy more than one insurable interest for this policy.

Type-in Grid

See Data Entry Forms - Grids, Type-in Grids, and Tables topic for more information on how to use this feature.

Filter

Use these selections to find Additional Interest data that has already been entered in the Additional Interest Setup.

Field

What is this?

Type

Select the term that best describes the nature of the insurable interest in the policy item.

Selections in this list are maintained in List Setup.

Name

The names that are available on this list depend on the Type you just selected.

Once you have selected a Name, click Refresh to automatically enter contact information in the following fields.

Type

Select the term that best describes the nature of the insurable interest in the policy item. Selections in this list are maintained in List Setup.

Name

Type the information or choose an interest from the list. Names are added to this list through Additional Interest Setup.

Enter the name exactly as the interest requires it to appear on the Evidence of Property, Binder, Certificate, or other forms.

Contact

If the interest is a business, enter the name of the contact here.

Address

Enter the information as you want it to appear on forms and correspondence. Include capitalization and punctuation.

City

State

Zip

Phone Numbers and Email

Group/Field	What is this?
Phone/Ext	Enter the interest's telephone number and extension.
Fax/Ext	Enter the interest's fax number and extension.
Email	Enter the interest's email address.

Write Additional Interest to Setup

Check this box to save the contact information to the Additional Interest Setup. Once you click save, this Additional Interest can be selected from the Filter lists for any Line of Business.

Interest

Group/Field

What is this?

Rank

Use to indicate the position the interest bears in the exposure. Use a numeric value in this field.

Example: First mortgagee = 1, second mortgagee = 2.

Payor

Check this box if the interest is responsible for paying the premium.

This causes the interest name and address to flow to the Bill To section of the Create Invoice form. It also checks the appropriate Payor box on the application.

Certificate

Group/Field	What is this?
Required/Date	If this interest requires a Certificate of Insurance, check this option. If applicable, enter the date the certificate is required or choose it from the date picker.
Issued/Date	If this interest requires a Certificate of Insurance and it has already been issued, check this option. If applicable, enter the date the certificate was issued or choose it from the date picker.

Policy

Group/Field	What is this?
Required/Date	If this interest requires a copy of the policy, check this option. If applicable, enter the date the policy is required or choose it from the date picker.
Issued/Date	If this interest requires a copy of the policy and it has already been issued, check this option. If applicable, enter the date the policy was issued or choose it from the date picker.

Loan Information

Group/Field	What is this?
Reference/Loan #	Enter any reference information or loan number for the interest.
Final Payment Date	If available, enter the date the final payment on the obligation is due.

Interest in Item #

Group/Field	What is this?
Location	Select the location from the list. Locations are entered in the 125, 130 Applicant Information / Locations > Commercial Locations section of the Policy data entry form.
Building	Select the building from the list. Buildings are entered in the 125, 130 Applicant Information / Locations > Commercial Locations > Buildings section of the Policy data entry form.
Other	If the additional interest applies to something other than a location or building enter the information here.
Item Description	If the AI has an interest in an exposure in the policy, rather than the entire policy, type a description of the item here.

Desc of Ops/Special Conditions

Complete the following fields for Additional Interests requiring Certificates of Insurance or Evidence of Commercial Property Insurance.

Group/Field	What is this?
Text	Choose from saved text stored under Text Setup. You must have proper authorization to access Text Setup.
Insert/Append	Insert appears when no text exists in field. Use Append to add selected text to end of an existing description.
Replace	Selected text will replace existing text in field.
Text Setup	Opens the Text Setup dialog box. Link only appears if you have proper authorization.

Additional Information

Group/Field	What is this?
Job Type	Enter the job type for the customer. For example, remodel, demolition, painting, etc.
Job #	Enter a State assigned Job #.
Project End Date	Estimated date the job will complete.
Licensed	Check box if customer is licensed.
Bonded	Check box if customer is bonded.

Written Notice

Field	What is this?
# of Days	Enter the number of days notice which must be given to the Certificate Holder should the policy cancel.

Options

Group/Field	What is this?
Method of Distribution	Select one of the following from the drop down list. Email Fax Print
X over "endeavor to"	Select to cross out ENDEAVOR TO from the Certificate Cancellation wording on the Certificate of Insurance.
X over "But failure...through rep"	Select to cross out BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, IT'S AGENTS OR REPRESENTATIVES from the Certificate Cancellation wording on the Certificate of Insurance.
X over "Workers comp and..."	Select to cross out WORKERS COMPENSATION AND from the Certificate Workers Compensation Section wording on the Certificate of Insurance.

orms

Field	What is this?
Type-in Grid	Add information to a type-in grid by entering directly in each field on the grid. You can also use the actions, New, Edit, Delete on the section menu to work with the data in the type-in grid. The New and Edit actions open the data entry fields in the extended format. The Type-in Grid is then disabled. See Data Entry Forms - Grids, Type-in Grids, and Tables topic for more information on how to use this feature.
Form #	Policy form number or company form designation for the type of policy/coverage desired.
Edition Date	Enter theEdition Datethat applies to this form (MM/YYYY).
Form Name	Enter the name of the form.
Description	Enter the form description.

Field	What is this?
Type-in Grid	Add information to a type-in grid by entering directly in each field on the grid. You can also use the actions, New, Edit, Delete on the section menu to work with the data in the type-in grid. The New and Edit actions open the data entry fields in the extended format. The Type-in Grid is then disabled. See Data Entry Forms - Grids, Type-in Grids, and Tables topic for more information on how to use this feature.
Form #	Policy form number or company form designation for the type of policy/coverage desired.
Edition Date	Enter theEdition Datethat applies to this form (MM/YYYY).
Form Name	Enter the name of the form.
Description	Enter the form description.

Remarks

A free-form area to add information about the property line of business that is not entered elsewhere.

ompany Unique Answers

Fields	What is this?
Type-in Grid	Add information to a type-in grid by entering directly in each field on the grid. You can also use the actions, New, Edit, Delete on the section menu to work with the data in the type-in grid. The New and Edit actions open the data entry fields in the extended format. The Type-in Grid is then disabled. See Data Entry Forms - Grids, Type-in Grids, and Tables topic for more information on how to use this feature.
Question	The company unique question(s) assigned to the business auto line of business. This field is not available for change. For more on setting up the company unique questions and assigning them to specific lines of business, see the Company Unique Question Assignment section of Company Setup.
Answer Data Type	The data type the answer must be given in (e.g., Text, Time, Date, Phone number). This field is not available for change.
Answer	Enter an answer to the company unique question.

Fields	What is this?
Type-in Grid	Add information to a type-in grid by entering directly in each field on the grid. You can also use the actions, New, Edit, Delete on the section menu to work with the data in the type-in grid. The New and Edit actions open the data entry fields in the extended format. The Type-in Grid is then disabled. See Data Entry Forms - Grids, Type-in Grids, and Tables topic for more information on how to use this feature.
Question	The company unique question(s) assigned to the business auto line of business. This field is not available for change. For more on setting up the company unique questions and assigning them to specific lines of business, see the Company Unique Question Assignment section of Company Setup.
Answer Data Type	The data type the answer must be given in (e.g., Text, Time, Date, Phone number). This field is not available for change.
Answer	Enter an answer to the company unique question.

Form Mapping

What's Next?

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Commercial Property Line of Business

Premise Information

Distance

Distance

Distance

Distance

Subjects of Insurance

Additional Causes of Loss

Off Premises Power or Dependent Property

Factors

T otal Premium

Value Reporting

Additional Coverages

Factors

Additional Interests

F orms

Remarks

C ompany Unique Answers

Form Mapping

What's Next?