This feature, or some fields and options described, might not be available depending on your settings, security rights, or platform package. |
The Check report form enables you to print your check transactions on pre-printed check stock. Checks are unique from other reports in AMS360 because the check must have magnetic ink micro coding for the bank scanners to identify the check. The micro coding on the check also contains the check number that is preprinted on the check.
The Agency Name and Phone Number print on the voucher portion of the check, based on the selection made in the Checks field, in the Forms Name/Address/Phone Number section, of Agency Setup.
There is no limit to the number of vouchers that can be added to a cash disbursement in AMS360. If there are more than 20 voucher lines, 20 voucher lines print on the check. The 21st line is a sum of the remaining vouchers.
Checks always print in data entry order.
Printing a very large batch of checks (generally more than 50 per batch), may cause a performance degradation in the print spooler. Read about the Spool Checks Individually option in the Report Selections section later in this topic for more information.
Check printing can be accessed from the Bank and the Financial Centers by clicking on the Quick Reports menu and selecting Checks. This takes you to the Report - Checksform where you can make your printing option selections.
This report is accessible from any center or form with a Toolbox menu. Selecting Toolbox > Reports takes you to the Reports - Alllist, where you can make your selection.
Click Checks. This opens the Report - Checks selection form. Make your selections, pull down the File menu and select Print.
You can select to Post and Print a check from the Checks form when entering a cash disbursement. This takes you to the Report - Checks form where you can make your printing option selections.
Group/Field |
What is this? |
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Bank |
Select the bank you want to print checks for.
The list includes only those banks in Divisions for which the user is authorized. |
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Print Status |
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Date Range |
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Checks to be Printed |
From the list, select either All, Select Multiple, or a specific cash disbursement transaction. The list is populated by cash disbursement transactions that meet the Bank, Print Status, and Date Range criteria selected above. If you select multiple transactions, the Edit link is enabled for subsequent access to the multi-select form. |
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Unprinted Check Selections |
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Spool Check Individually |
Checking this option sends checks individually to the print spooler as separate print items. All items appear in the spooler list with the same temporary print file name, as indicated below:
As each check is spooled it prints immediately with print speed depending on the speed of the printer (20 pages per minute, for example). The printer is slower than the spooler, which spools about 2 checks per second, so print items load in the spooler and wait to print. If this option is selected and the printer is shared with other computer users, other jobs sent to the shared printer can be placed into the spool mixed along with checks as shown in the above example. You may want to select this option only when a printer can be dedicated to the job. See Printing Tips and Tricks for more information about this feature. |
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Description |
Accept the default description, or enter a new one that describes the report you are requesting |
Verify Checks Printed Selections
Group/Field |
What is this? |
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Check ___ to ___ were printed |
These fields contain the range of system assigned check numbers that were just printed. |
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Verify the Checks Printed Successfully |
During the validation process you can verify that your checks printed successfully. Don't forget, when checks do not print successfully or check stock is damaged or not needed (change in banks), you need to Void the Check Numbers.
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Rules for Multiple-User Access to Check Printing
As of AMS360 v2.1, multiple users can access the Check form and post checks while other users are simultaneously printing checks.
Also, as of AMS360 v2.1, multiple users can print checks for the same bank at the same time without an interruption in workflow. If you are currently locked out of printing checks for a specific bank, you'll receive a system message with a Retry option. You can continue to Retry printing until the lock is clear. Otherwise, you can cancel out of the form and try again later.
Multiple users can print checks at the same time if each user is printing checks for a different bank.
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