Appointment and Affiliation Settings

If you have system administrator permissions, use the Appointment and Affiliation Settings page to configure requirements for "just in time" (JIT) state appointment support, based on your company's interpretation of state regulations. You can configure the use of sales authorizations for firm or individual producers to require an appointment per sales event. For example, you can set rules for a JIT state where a sales authorization check for quoting a policy may not require the producer to hold an appointment, but a check for submitting a policy application may.

You also can configure whether sales authorization will allow a state-registered individual-to-firm affiliation (association) in lieu of an appointment.

ClosedView screen capture

To open the Appointment and Affiliation Settings page, choose one of the following methods:

The Appointment and Affiliation Settings page contains the following sections:

ClosedConfiguration Settings

Displays a table with configuration settings by state for appointment or affiliation (firm association) requirements for use with sales authorization, including the following:

  • Settings for appointment requirements for firm producers per sales event and state.

  • Settings for appointment and firm affiliation (association) requirements for individual producers per sales event and state.

Fields and controls include the following:

  • State: For each listed state, displays its name.

  • Sales Event: For each listed state, displays four sales events: Request Quote, Submit Policy Application, Issue Policy, Pay Compensation.

  • Firms: Offers the following configuration settings for use with sales authorization of firm producers in each listed state:

  • Require Appointment: Click to checkmark the checkbox corresponding to a sales event to require firm producers to hold an appointment in the listed state when checked for sales authorization. A sales authorization check of a firm producer for the selected sales event will result in a Not Authorized response. Or, click to uncheckmark the checkbox to remove an appointment as a sales authorization criterion for firm producers in the listed state.

  • Individuals: Offers the following configuration settings for use with sales authorization of individual producers in each listed state:

  • Require Affiliation: Click to checkmark the checkbox corresponding to a sales event to require individual producers to hold a firm association (affiliation) in the listed state when checked for sales authorization. A sales authorization check of an individual producer for the selected sales event will result in a Not Authorized response. Or, click to uncheckmark the checkbox to remove a firm association (affiliation) as a sales authorization criterion for individuals producers in the listed state.

  • Require Appointment: Click to checkmark the checkbox corresponding to a sales event to require individual producers to hold an appointment in the listed state when checked for sales authorization. A sales authorization check of an individual producer for the selected sales event will result in a Not Authorized response. Or, click to uncheckmark the checkbox to remove an appointment as a sales authorization criterion for individual producers in the listed state.

  • Appoint-via-Affiliation: Offers additional configuration settings for qualifying the definition of an individual appointment in the listed state. Click to select the AppointmentsorState-Registered Affiliation radio button to allow individual producers to hold either an appointment or a state-registered association to satisfy an appointment requirement when checked for sales authorization. Click to select the Appointments only radio button to require individual producers to hold an appointment to satisfy an appointment requirement when checked for sales authorization; a state-registered affiliation will be ignored.

ClosedPage Controls

Controls include the following:

Notes

Note: The Appointment and Affiliation Settings page is functional only in carrier installations of Producer Manager.

Note: If configured to require an appointment when checking an individual or firm producer's sales authorization for a product type in a given state and for a given appointing company, the system verifies that the producer holds an active state appointment with the company and that the appointment type has been data mapped to the product type. Vertafore configures data mappings between product types and appointment types in the system's back end, based on analysis of state regulations. If you believe that data mappings are in error, contact your Vertafore support representative for assistance.

Note: If configured to allow a state-registered affiliation to satisfy an appointment requirement when checking an individual producer's sales authorization for a product type in given state, the system verifies that the State Registered field related to the correct Association State in the Firm Associations data section of the producer's record is set to Yes. Also, it verifies that the End Date field of the correct state association contains no value, indicating that the state association is active.

Note: If your company uses custom or proprietary sale authorization rules, appointment and affiliation settings cannot be configured on the Appointment and Affiliation Settings page. Instead, when opened, the page will display the following message: "Unable to Customize: Because of the highly customized nature of your business policies, a visual representation is unavailable."

Tips

For more information on configuring the sales authorization capability, please refer to the Setting Up and Checking Producer Sales Authorization user guide.