Register View - Additional Information

Many AMS360 centers contain a Register view that allows you to review and take action on certain types of accounting transactions involving the open entity (bank, broker, company, employee, customer or vendor).

Action Buttons

The Action Button appearing in the register view next to a transaction, indicates that action is available for the transaction.

If the button does not appear, the action is not available or you don't have security access to the action.

Centers

What is this?

All Centers

Actions

What is this?

Use to void a transaction. For more information see the following topics:

The button does not appear for already voided Items.

Use to copy a transaction. For more information see the following topics:

Customer Center

In addition to the actions listed above, the following actions may also be available in the Customer Center.

Actions	What is this?
	Use to View General Ledger Postings for an invoice (invoice, receipts, checks, and/or journal entries) and to Post Future Invoices.
	Use to issue a check. See the Checks topic for more information.
	Use to create a journal entry to Waive a Late Charge or Invoice Small Balance.
	Use to create a journal entry to Apply Money Between Invoices or On Account.
	Use to open a journal entry form so you can adjust an invoice balance and offset to other general ledger accounts. For more information refer to the Journal Entries topic.
	Use to enter a receipt for the item. See the Receipts topic for more information.
	Use to correct an invoice. For more information see the Correcting Invoices topic.

Additional Information about Action Buttons

Rows for checks and journal entries that are not voided will have Void and Copy actions. Exception: BJE, Beginning Balance Journal Entries, have no actions.
Rows for receipts that aren’t voided have Void action.
Statement rows have no actions.
Void rows have no actions.

Security for Action Buttons

The following security items determine available actions:

Button – Void Check
Button – Copy Check/JE (C) (JE)
Button – Void Receipt not on a Posted Deposit
Button – Void Receipt on a Posted Deposit
Button – Void JE

Rules by Centers

Center

What is this?

Customer

The Account Balance is the overall sum of customer (agency and broker) accounts receivable transactions and is relevant to the date range selected in View Options.

Bank

The Account Balance is the overall sum of the transactions for the selected bank and is not relevant to the date range in View Options.

The balance is most commonly expressed as a positive (debit) number but may appear as a negative (credit) amount if the account is overdrawn.

Broker

The Payable Balance is displayed only for Gross Broker transactions. It is the commissions payable balance unpaid to the broker and is not relevant to the date range selected in View Options.

The balance is most often expressed as a positive (credit) amount unless return commissions exceed commissions due the broker.

Company

Company Type

What is this?

Insurance, Brokerage or Fee

The Payable Balance is the overall sum of the balance owed to the Insurance/Brokerage or Fee company and is not relevant to the date range selected in View Options.

The balance reflects the amount owed by the agency to the company as a positive (credit) number, unless the company owes the agency net return premiums in excess of the premiums due the company.

Finance

The Receivable Balance is the overall sum of the amount owed to the agency by the Finance company and is not relevant to the date range selected in View Options.

The normal balance is expressed as a positive (debit) amount.

Employee

The Payable Balance is the overall sum of amounts owed to the employee and is not relevant to the date range selected in View Options.

The balance is most often expressed as a positive (credit) amount, unless the employee owes the agency in excess of the commissions due them.

Rules by Accounting Transaction Type

Transaction Type

Rules

Receipts

Receipts are displayed as positive amounts in all center registers except the Customer Center. There, they are displayed as negative amounts if the transaction decreases (credit) the customer receivable, or positive amounts if the transaction increases (debit) the customer receivable.

Receipts are displayed:

In the Bank Center register for the bank to which they are deposited.
In the center entity's register (Customer, Broker, Employee, Company, Vendor) where the receipt was distributed.

Other GL Accounts distributions are not displayed in center registers.

Checks

Checks are displayed as negative amounts in all center registers except the Customer Center. There, they are displayed as positive amounts, if the transaction increases (debit) the customer receivable, or negative amounts if the transaction decreases (credit) the customer receivable.

Checks are displayed:

In the Bank Center register for the bank on which the check was drawn.
In the center entity's register (Customer, Broker, Employee, Company, Vendor) where the check was distributed.

Other GL Accounts distributions are not displayed in center registers.

Journal Entries

Journal entries display the total debit amount of the journal entry as a positive number in the broker, company, employee and vendor center registers. The Bank Center and the Customer Center registers are treated differently:

In the Bank Center register, the bank's portion of the journal entry is reflected as a positive number when it increases (debit) the bank account, and as a negative number when it decreases (credit) the bank account.
In the Customer Center register, the customer's portion of the journal entry is reflected as a positive number when it increases (debit) the customer account, and as a negative number when it decreases (credit) the customer's account.

The Financial Center > Journal Entries view displays the total debit amounts of all journal entries as positive numbers.

Unposted journal entries can only be viewed from the Financial Center > Journal Entries view.