Individual Associations Inquiry

Available in spreadsheet format only.

Use the Individual Associations Inquiry page to run a report identifying individual producers (agents) that hold active or inactive state associations or affiliations with a specific firm producer (agency).

View screen capture of report criteria

View screen capture of report results, Title tab

View screen capture of report results, Data tab

To open the Individual Associations Inquiry page, choose one of the following methods:

From the Inquiries menu select Producer Management, and then select Individual Associations Inquiry
In the Individual Associations data section of a firm record that is open in the Review/Update Producer page, click the View Individual Associations link.

The Individual Associations Inquiry page contains the following sections:

Report Criteria

Use the Search Firm page to search for the firm whose individual producer associations you want to report.

The Search Firm page consists of the following sub-sections:

Search Fields

Use the Search Fields to enter report criteria. At least one report criterion is required.

Fields and controls include the following:

Firm Name:Enter a search string on firm name. You may use as few as two characters in your search string. May contain numeric characters. Wildcard characters are not allowed. May not contain double quotation marks (").
EIN: Enter a producer's entire Federal Employer Identification Number. Partial searches not allowed. Maximum 9 characters without a separating hyphen or 10 characters with a separating hyphen.
NPN: Enter a producer's entire National Producer Number. Partial searches not allowed. Maximum 10 characters.
Active Business Unit: Select from the dropdown menu an the short name of an active business unit to which a producer is assigned. May not be the only search criterion.

License Number: Enter the entire number of a producer's state license, either active or inactive. Partial searches not allowed. Maximum 15 characters.
License State: Select from the dropdown menu a state in which a producer holds an active or inactive license.
External System ID: Enter a producer's entire external system ID code, including leading zeroes, either active or inactive. Partial searches not allowed. Maximum 22 characters.
Primary External ID Only: Click to checkmark the checkbox to constrain a search using anExternal System IDcriterion to only those external system IDs marked as a "primary" ID on a producer's record. The search will ignore a match on anExternal System IDthat is not marked as "primary." (For more information, see Maintain External System Identifiers.)
Records Per Page: If multiple records met your search criteria, the default number of records displayed per page of results is 10. From the dropdown menu, select a value in increments of 10 up to 50 and then execute or re-execute the search to display a number of records up to the selected value in the Report Results sub-section.
Search: Click to execute the search based on the entered search criteria.

If only one record met your search criteria, the report will generate and the Report Results for the selected firm will open in the Inquiry Output Window.

If multiple records met your search criteria, they will display in the Search Results section. You then must click the Name of a selected firm to generate the report and display the Report Results in the Inquiry Output Window..

Cancel: Click to abort the page operation and open the Producer Manager Home page.

Search Results

If multiple producer records met your search criteria, they will display in the Search Results sub-section of the Search Firm section.

Fields and controls include the following:

Name: For each listed producer record, displays a producer name as a blue hyperlink. Click the column heading to toggle alphabet or reverse alphabetic sorting of the Search Results on the Name field.

To generate the report and open the Report Results in the Inquiry Output Window, click a desired producer Name hyperlink.

EIN: For each listed producer record, displays a producer's federal Employer Identification Number. Click the column heading to toggle highest-to-lowest or lowest-to-highest sorting of the Search Resultson theEINfield.
License State/#: For each listed producer record, displays the state codes of the states in which a producer holds at least one active or inactive license and the corresponding license numbers. Click the node () to expand the record row to display all of the producer's license state and number information. Click the node () to collapse the information.
NPN: For each listed producer record, displays a producer's National Producer Number. Click the column heading to toggle highest-to-lowest or lowest-to-highest sorting of the Search Resultson theNPNfield.
Active BU: For each listed producer record, displays the name of the business unit(s) with which a producer is actively associated. Click the node () to expand the record row to display all of the producer's business unit information. Click the node () to collapse the information.
City: For each listed producer record, displays the producer's mailing address city. Click the column heading to toggle alphabetic or reverse alphabetic sorting of the Search Resultson theCityfield.
State: For each listed producer record, displays the producer's mailing address state. Click the column heading to toggle alphabetic or reverse alphabetic sorting of the Search Resultson theStatefield.
Displaying[v] - [w](of[x]matching records): Displays the range in numbers of producer records currently displaying in the Search Results sub-section out of the total number of producer records returned by a search.
Page[y]of[z]: Displays the number of the page currently displaying out of the total number of pages of producer records returned by a search.
Go To Page: Available only when more than 10 records are returned by a search, resulting in multiple pages of Search Results. Select from the dropdown menu the number of the page of producer records to which you wish to navigate.
Go: Click to navigate to the page number of Search Results selected in the Go To Page dropdown menu.

Report Results

Displays information about each individual with an active or inactive association with the selected firm that met the report criteria.

The Title tab of the report displays a summary of the selected report criteria, including data summaries (such as total record and producer counts), report properties, and all of the selection and filter criteria used to generate the report.

Results include the following data fields:

Producer Name: For each associated individual listed, displays the producer's last, first, and middle name.
NPN: For each associated individual listed, displays the producer's National Producer Number.
PM Producer ID: For each associated individual listed, displays the producer's unique record identifier in Producer Manager.
Preferred External System ID: For each associated individual listed, displays the external system identifier marked as "Primary" on the producer's record.
Active Business Units: For each associated individual listed, displays the short name(s) of the business unit(s) with which the producer is actively associated.
Firm Name: Displays the name of the firm selected as the subject of the inquiry.
Firm ID: Displays the unique, system-assigned identifier of the selected firm producer record.
EIN: Displays the selected firm producer's Federal Employer Identification Number.
Association State: Displays the name of each state in which an association between the listed individual producer and the selected firm is recorded.
Association Type: For each association state listed, displays the relationship of the individual to the firm in the selected association state.
Position: For each association state listed, displays the employment title of the individual with the firm in the selected association state.
Begin Date: For each association state listed, displays the date on which the individual became associated with the firm in the selected association state.
End Date: Inactive state associations only. For each inactive association state listed, displays the date on which the association between the individual and the firm became inactive in the selected association state.
State Registered: For each association state listed, displays Yes if the individual-to-firm association is recorded with the department of insurance in the selected association state; displays No if the individual-to-firm association is not recorded with the department of insurance in the selected association state (i.e., recorded only in your company's internal records).

Page Controls

Warning

Results of the Individual Associations Inquiry may contain unmasked, full Social Security Number information for individual producers. It is not possible to configure the system to mask or hide these values in the report results. However, using a security role setting, a user with administrator permissions may deny other users the permission to run this inquiry or view inquiry results requested by other users. For more information, see Maintain Security Role.

Notes

Note: The Individual Associations Inquiry reports information only as recorded in your company's instance of Producer Manager using the Add Associations page or added to producer records through an automated update or a Vertafore-performed custom data load. It does not obtain association or affiliation information directly from state records.

Note: The State Registered indicator is updated only through manual record-keeping using the Add Individual Firm Association/Association State or Correct State Association Data pages. It is not automatically updated through an automated data reconciliation with state records.

Tips

You may review a selected firm's individual-to-firm associations (affiliations) as officially registered in a selected "Sircon State" by running the Firm Status Inquiry in Compliance Express. The Firm Status Inquiry is available from the Inquiries page under the Express Services menu. For more information, refer to the Compliance Express online help.