Carrier Requests
Use the Carrier Requests
page to view, add, and maintain appointment requests submitted to carriers
to authorize the producer to sell the carriers' products.
View screen capture
To open the Carrier
Requests page, choose one of the following methods:
-
From the Licensing
menu, select Carrier Requests.
Then, perform a Producer
Search to find the individual or firm producer for which you want
to record an appointment or authorization request to a carrier.
-
With the record of an individual
or firm producer open in the Review/Update
Producer page, in the Carrier
Requests data section click the Add/Update/Delete
Carrier Requests link.
The Carrier Requests
page contains the following sections:
Record
Summary
Displays summary information of the producer
record currently open for review and/or updating.
View screen capture
Fields and controls in the Record
Summary section include the following:
- Search
Producer: Click the link to start a new search for a producer
record. For more information, see Searching
for Records.
- [Producer
Name]: Displays the name
of the individual or firm producer whose record currently is open
in theReview/Update
Producerpage. An icon to
the left of the producer name signifies the producer's entity
type, either individual () or
firm ().Click the producer
name link to refresh the producer record that is currently open
in the Review/Update
Producer page or to re-open the producer's record in
the Review/Update Producer
page from any other page in the system.
- Rating:
If a producer has been assigned a productivity rating (no stars,
meaning “not rated;” one star, “poor;” two stars, “satisfactory;”
three stars, “good;” four stars, “outstanding;” or the
symbol signifying a “Do Not Contract” alert), the display-only
rating will appear to the right of the producer’s name.
- SSN: Individual producers only.
Displays an individual producer's Social Security Number. The
Social Security Number can be set per security role to mask the
first five digits and display only the last four digits. For more
information, see Maintain
Security Role.
- EIN:
Firm producers only.
Displays a firm producer's Federal Employer Identification Number.
- External
System ID: Displays the producer's identifier code in the
external system that has been Vertafore-configured as your company's
"preferred" system. For more information, see External
System IDs, Configuration
Options, and Advanced
Producer Search.
- Active
BU: Displays the short name of the business
units to which a producer is actively assigned (sorted alphabetically).
To expand the field to display all active business units, click
the node ().
- NPN:
Displays a producer's unique National Producer Number, assigned
by the National Insurance Producer Registry (NIPR).
- Resident
State/License: Displays the codes of the states that
a producer claims as a resident
state for licensing purposes (sorted alphabetically) and the
producer's license numbers in those states. Includes active or
inactive licenses. To expand the field to display all resident
states and license numbers, click the node ().
- Additional
States/Licenses: Displays the codes of the states
in which the producer holds non-resident licenses (sorted alphabetically)
and the license numbers in those states. Includes active or inactive
licenses. To expand the field to display all resident states
and license numbers, click the node ().
- Producer
Contracting Workflow: If your company uses the onboarding
and maintenance transaction component of the Sircon Platform,
Producer Express, and a producer currently is associated with
a request record in Producer Express, you can click the number
in the field to launch Producer Express and view or work with
the request record. (For more information, see the Sircon Producer
Express Online Help.)
- Missing
Required Information Alert: Displays an alert that the
producer record lacks information that has been configured to
be required in your company's deployment of the Sircon Platform.
A producer record deficient of required information is considered
"incomplete," and appointment or termination requests
may not be submitted for the producer until the deficiency is
corrected. Review the Quick Links
box to identify and correct the specific details sections in the
record with missing required information. For more information,
see Configuration
Options.
- CE Compliance:
Display-only indication of a producer’s unfulfilled continuing
education requirements. Indication will not appear if producer
is current with continuing education requirements. Available by
Vertafore configuration only; for more information, seeConfiguration
Options.
Current Carrier Requests
Displays a table listing the selected
producer's current carrier requests.
Fields and controls include the following:
-
Add
New Carrier Request: Click to activate the edit fields
in the Add Carrier Request
section, allowing you to add a carrier request to the selected
producer record.
-
Delete
checkbox: For each carrier request displaying in the table,
click to checkmark the checkbox to select it for deleting from
the selected producer record.
-
Delete
button: Click to delete all selected carrier requests from
the selected producer record.
-
Carrier:
For each carrier request displaying in the table, displays the
name of the carrier group to which the request was submitted.
-
Companies:
For each carrier request displaying in the table, displays the
name of the specific appointing or writing company within the
selected carrier group to which the request was submitted.
-
Product:
For each carrier request displaying in the table, displays the
type of product associated with the carrier request.
-
Status:
For each carrier request displaying in the table, displays the
current status of the request.
-
State(s):
For each carrier request displaying in the table, displays the
name of one or multiple states associated with the carrier request.
-
Request
Date: For each carrier request displaying in the table,
displays the date on which the request was submitted to the carrier
group.
-
Follow-Up
Date: For each carrier request displaying in the table,
displays the date upon which the carrier request is/was to be
followed up.
-
Received
Date: For each carrier request displaying in the table,
displays the date on which the carrier returned a reply to or
acted upon the request.
-
Bus
Unit: For each carrier request displaying in the table,
displays the business unit to which the selected producer belongs
that is associated with the request.
-
Comment:
For each carrier request displaying in the table, displays a staff
member comment associated with the request.
-
Actions:
For each carrier request displaying in the table, offers the following
controls:
-
Edit
Carrier Request (): Click
to transfer a selected carrier request's information to the edit
fields in the Add Carrier Request
section, where you can update the information.
Add
Carrier Request
Displays edit fields in which you can
add new or update existing carrier request information. Fields and
controls include the following:
-
Clear:
Click to clear all information currently in the data entry fields.
-
Carrier:Required. From the dropdown menu, select
the name of a carrier group for which you want to record an appointment
or authorization request for the selected producer.
-
Product:Optional. From the dropdown menu, select
a type of product to record for the selected producer as being
associated with a carrier request.
-
Status: From the dropdown menu, select
a current status of the carrier request for the selected producer.
-
Business
Unit:Optional.From
the dropdown menu, select a business unit to which the selected
producer belongs to associate with the carrier request.
-
Request
Date: Enter the date on which
the appointment or authorization request was submitted to the
carrier. Use themmddyyyydate format. Or, click the
Calendar button ()
to open a popup calendar from which you can click to select a
date. Must be on or before current date.
-
Follow-Up
Date:Optional.
Enter the date upon which the carrier request is to be/was followed
up. Use themmddyyyydate format. Or, click the
Calendar button ()
to open a popup calendar from which you can click to select a
date.
-
Received
Date:Optional.
Enter the date upon which the carrier returned a reply to or acted
upon the request. Use themmddyyyydate format. Or, click the
Calendar button ()
to open a popup calendar from which you can click to select a
date. Must be on or before the current date.
-
Companies:Optional. Click to select the names of one
or multiple appointing or writing companies within the carrier
group you selected from the Carrier dropdown
menu for which you want to record an appointment or authorization
request for the selected producer. Press the CTRL key and click
to select multiples. Or, click the Select All control
to select all writing companies.
-
State(s):Required. Click to select the names of one
or multiple states that you want to associate with the appointment
or authorization request for the selected producer. Press the
CTRL key and click to select multiples. Or, click the Select
All control to select all states.
-
Comment:Optional. Enter a text comment to associate
with the carrier request. Maximum 1000 characters.
Page
Controls
Fields and controls include the following:
- Save:
Click to validate and save changes made on the current page and
refresh the page to allow additional updates to the same selected
producer record(s).
- Return:
Click to exit without saving changes.
- Save
and Return: Click to validate and save changes made on
the current page and open the selected producer record in the
Review/Update
Producer page.
Notes
Note: The Carrier Requests
page is available only in agency installations of Producer Manager.
Note: Values in the Product
dropdown menu in the Add Carrier Request
section are Vertafore-configurable only. To view a list of code values,
click here. For more information or assistance, please contact your Vertafore
representative.
Note: Values in the Status
dropdown menu in the Add Carrier Request
section are user-configurable in the CARRIER_RQST_STS_CD
code group on the Maintain
Codes page.
Note: If you do not see the name of a carrier group in the Carrier dropdown menu or appointing
or writing company in the Companies
dropdown menu that you want, contact your Vertafore representative.
Note: From the Business Unit
dropdown menu in the Add Carrier Request
section, you may select only a business unit to which a selected producer
belongs and that is configured for use in your user account. For more
information, see Maintain
Producer Business Unit and Maintain
Staff Member Business Unit.
Tips
Run the Carrier
Requests Inquiry to report the updated status of all or a subset of
carrier requests being tracked in Producer Manager.