New Submission

The New Submission command, located on the Submission Menu, is used to create a new submission for a new or existing insured.

  1. On the Submission menu click New Submission.
    Alternatively, you can click the New button on the toolbar.

  1. Perform a search for the insured using the steps outlined in Insured Clearance Search.
  2. Once the insured has been selected, or a new insured has been added to the AIM system, Submission Entry will be presented. Verify that the name of the insured is correct.
 

Fields appearing in yellow are required fields. They must be populated to complete the submission entry.

In the table that follows, we discuss each of the Submission Entry buttons and their function.

Button

Function

Moves back to Add Edit Named Insured (see New Insured)

Moves to Submission Entry – Quote Detail – Pg. 2; explained in Quote
Opens Layered Policy Schedule

Opens Submit to Mkts

Moves to Submission Entry – Quote Detail – Pg. 2; explained inQuote

Scroll tabs to the left

Scroll tabs to the right

  1. Click to the right of the Insured box to edit the insured's name, physical address, and mailing address information, if applicable.
  2. Click OK.

  1. If you are editing an existing insured, the Insured Information Update dialog box is displayed. Select the Update the Filing State field on the current submission to match the insured's physical address option, if applicable.
  2. Click OK.

  1. In the Account Information pane, provide the following information.
    1. Filing State – state for which SLA taxes will be calculated (populated automatically based on the physical address of the insured)
    2. NRRA Multi-State – multi-state taxes for Non-Admitted and Reinsurer's Reform Act (NRRA) compliance apply. Refer to the Multi-State Taxes NRRA workflow for more information on NRRA compliance.
    3. Municipality – municipality of the insured (This option is only active when a state with multiple municipalities is selected.)
    4. Multiple Municipalities – Multi-Municipality Tax Distribution is enabled as described in Managing Multiple Municipality Taxes
    5. Retail Agent – retail agent/broker (Click to search for a retail agent/broker.)
    6. Attn/POC – agent/broker contact person
    7. Prod/Acct Exec – agency’s assigned account executive
    8. Market Rep – agency’s marketing representative
    9. TA/CSR – agency’s account assistant
    10. Team – team of the Prod/AcctExec
    11. SLA – insured's Surplus Lines Association (SLA) tax number

  1. In the Expiring Policy Information pane, using the boxes provided, enter information about the preceding policy, if applicable.
    1. Company – name of prior carrier.
      Click to perform an National Association of Insurance Commissioners (NAIC) company search using the search process explained in Understanding Searches in AIM.
    2. Eff – effective date
    3. Exp – expiration date
    4. Premium – policy premium
    5. Limits – policy limits
    6. Deduct/SIR – policy period deductible or self-insured retention (SIR)
    7. Prev Cancelled – previous policy was cancelled
    8. Policy # – policy number
    9. Rate – policy rate
    10. Prev Non-Renew – previous policy was non-renewed

If you have a permission level of 9, you will see the Admin button on the title bar of the Submission Entry dialog box. This button is used to specify which fields are required in the submission entry workflow.

  1. In the Extended Form Admin dialog box, select the fields to set as required fields, and then click Save.

We continue our discussion of creating a new submission in the topics shown below.

Submission Detail

Risk Detail

Loss History

Units At Risk

User Defined

Risk Description

Underlying

Insured Clearance Search

Layered Policy Schedule

Concept Link IconSee Also