Financial Center

This feature, or some fields and options described, might not be available depending on your settings, security rights, or platform package.

Financial Center

The Financial Center is the financial management headquarters for your agency. In this center you can find information about critical accounting tasks and dates, review graphical charts concerning your agency's performance and initiate several important accounting activities.

The Owner and Book (Bookkeeper) Security Groups have full access to the Financial Center as defined in the permanent security groups delivered with AMS360. See Security Group Setup for more information about customizing security for your agency.

To access the Financial Center, do one of the following:

Click Financial on the Center Button Bar.
Wherever the Toolbox menu is available, choose Toolbox>Launch New Center>Financial.

To open a center in its own window (new browser session), right-click the center button.

When you open the Financial Center, the top section is expanded to present "view-only" status information regarding important accounting dates and processes in progress.

Accounting Processes

Alert Description	What's This?	Suggested Action...	For More Information See...
Checks to Print	Total number of checks posted but not printed for all banks, and the total dollar amount of those checks.	In the Banks tab, locate any banks with an amount in the Checks To Print column. To print checks: Click the link to open the Report - Checks to Print/Review selection form to print all checks for the selected bank. If desired, verify the correctness of the postings by reviewing the unprinted check entries in the Register tab prior to printing. Posted but unprinted computer-generated checks appear at the top of the list and the Check # column is blank. Make sure the check stock mounted in the printer matches the selected bank account.	Viewing a Bank Checks Quick Report - Checks Reports - Checks
Open Checks to Review/Post	Total number of Recurring Checks created by Generate Recurring Checks in Daily Process, that are not yet reviewed and posted, and the total dollar amount of those checks.	In the Banks tab, locate any banks with an amount in the Open Checks To Review column. Click the link to open the bank in the Bank Center. Unposted checks display at the top of the Registerview, and do not have a date in theGL Datecolumn. Click the link in the Type column (TCK, OCK) to open the Checkform pre-filled with the selected check data. Review and Post each check, as desired. Complete the normal check printing routine.	Recurring Checks Daily Process
Receipts to Deposit	Total number of receipts posted but not yet included on a posted Bank Deposit for all banks, and the total dollar amount of those receipts.	In the Banks tab, locate any banks with an amount in the Receipts to Deposit column. Click the link to open the bank in the Bank Center with the Deposits tab active. Click the GL Date link for any deposits with Unposted in the Status column. This takes you to the Bank Deposit form where you can Post a deposit for this receipt. OR From the Bank Center, click Actions > New Deposit to build and post a deposit for any remaining un-deposited receipts.	Creating a Bank Deposit
Open Bank Reconciliation	Displays Yes if at least one agency bank account contains a saved but unposted Bank Reconciliation.	In the Banks tab, locate any banks containing a Y (Yes) in the Open Bank Rec column. Click the Bank Name link to open the bank in the Bank Center. Open the Statements tab. Unposted statements display at the top of the list. Make sure the date range in View Options is sufficient to display all items. Complete and Post.	Bank Reconciliation
Invoices to Print	Total number of invoices posted but never printed, and the total dollar amount of those invoices. This alert tracks only those invoices that are set to print.	Clicking the number link opens the Report: Invoice selection form. Verify selection form options. Print If using pre-printed invoice forms, make sure forms are mounted in the printer prior to printing.	Report - Invoice
Open Journal Entries to Review/Post	Total number of saved but unposted journal entries. Source of such entries can be Recurring Journal Entries saved during the Generate Recurring Journal Entries in Daily Process. Can also be any other journal entry that was saved but not posted.	Open the Journal Entries tab in the Financial Center. Saved but unposted journal entries appear at the top of the list, there is no GL Date, and the Reference # is blank. You can also click the Reference # column header to sort the blank entries to the top. Click the journal entry Typelink, review the journal entry and Post, as desired.	Journal Entries Recurring Journal Entries
Unbilled Policies	Total number of policies containing Unbilled transactions.	Clicking the number link opens the Report - Unbilled Policies: Policy Transactions with Amounts Open for Customer Center Billing selection form. Verify options on the selections form. Print and review the report. Complete or correct entries, as necessary, in the Policy form. If you receive premium/fee data through download you may want to select Agency Bill Only as a separate Unbilled Policy Report. This could isolate user-entered incomplete transactions.	Quick Reports - Unbilled Policies
Unreplaced Binders	Total number of invoiced binder transactions for which no replace transaction is posted.	Clicking the number link opens the Report - Unreplaced Binders: Transactions Identified as Binders and Not Associated with Replace Binder Transaction selection form. Verify options on the selection form. Print and review the report. Enter replace transactions for any items on the report. It is especially important to replace invoiced binder transactions because, depending on your Binder Post Method, amounts that should be in the income & expense statement do not post until the binder is replaced.	Quick Reports - Unreplaced Binders.
Open Direct Bill Statements	Indicates Yes or No based on whether or not unposted direct bill statements exist.	Open the Direct Bill tab in the Financial Center. Unposted statements sort to the top of the list and do not have a date in the GL Date column. Click the Statement in the Type column. This takes you to the Direct Bill Commission Statement form where you can complete, and post the statement as necessary.	Reconciling a Direct Bill Statement Choosing a Direct Bill Invoicing Method - An Overview
Open Direct Bill Entry Statements	Indicates YesorNobased on whether or not unposted direct bill statements exist.	Open the Direct Bill tab in the Financial Center. Unposted statements sort to the top of the list and do not have a date in the GL Date column. Click the Statement in the Type column. This takes you to the Direct Bill Entry Statement form where you can complete, and post the statement as necessary.	Workflow: Create a Direct Bill Entry Statement Choosing a Direct Bill Invoicing Method - An Overview
Generated	Determines when the data on the page is updated. Clicking the link takes you to User Options where you can change the option.	The options are: Once per day Real time Regardless of the option selected you can click Updateto see the current information.	User Options

Key Accounting Dates

Center Specific Menus

Actions

Menu Item

What is this?

Daily Process

Clicking Daily Process from the Actions menu opens the Daily Process form. Review defaulted selections and change, if necessary. Click OK to begin process.

New Direct Bill Entry

Click New Direct Bill Entry from the Actions menu to open the Direct Bill Entry data entry form. Enter policies or select them from your policy system.

New Direct Bill Statement

Click Direct Bill Statement from the Actions menu to launch the Direct Bill Statement form. Select the companies you want to build statements for, along with other selection criteria for inclusion of the appropriate transactions on that statement.

New Journal Entry

Clicking Actions > New Journal Entry launches the Journal Entry form containing only the voucher type, Other GL Accounts.

Journal entries can also be launched from the Actions menu in the following centers: Broker, Company, Employee and Vendor and contain voucher types specific to those entities.

New Vendor Invoice

Clicking New Vendor Invoice on the Actions menu opens the Vendor Invoice form. Use this option to set up a new vendor invoice and schedule payment.

Pay Account Current

Clicking Actions > Pay Account Current launches the Pay Account Current Statement Modifiers form containing the Company Selections section. Use this option to prepare Batch Statements.

Pay Account Current can also be accessed from the Company Center for a specific company or from the Customer Register to Pay a Single Invoice.

Pay Commissions

Clicking Actions > Pay Commissions launches the Pay Commissions Modifiers form containing the Broker Selections and Employee Selections sections. Use this option to prepare Batch Statements.

Pay Commissions can also be accessed from the Employee Center for a specific employee or from the Broker Center for a specific broker.

Pay Vendors

Clicking Pay Vendors from the Actions menu opens the Pay Vendors form.

Use this option to post a payment toward one or more invoices.

Vendor Payables Interdivision Transfer

Clicking Vendor Payables Interdivision Transfer from the Actions menu opens the Vendor Payables Interdivision Transfer form.

New Budget

Clicking Actions > New Budget launches the Budget form with the Budget Setup Information section expanded.

Use this selection to create a new budget, either from scratch or by copying and adjusting existing budget numbers.

Close Fiscal Year

Clicking Actions > Close Fiscal Year launches the Fiscal Year End Closing Journal Entry form.

Make sure all accounting activity for the fiscal year is posted before initiating the close process. The process cannot run if unposted accounting entries exist.

Beginning Balance Journal Entry

Select Broker, Company, Customer, Employee, or General Ledger so you can enter the selected receivable and payable beginning balances from your prior agency management system. These are your subsidiary ledgers.

Journal Entry Types

What is this?

Broker

Opens the Broker Payable Beginning Balance Journal Entry form so you can enter the beginning payable balances for your brokers.

Company

Select either Brokerage, Fee, or Insurance Company so you can enter the selected beginning balances from your prior agency management system.

Company Types	What is this?
Brokerage	Opens the Brokerage Company Payable Beginning Balance Journal Entry form so you can enter the beginning payable balances for your brokerage companies.
Fee	Opens the Fee Company Payable Beginning Balance Journal Entry form so you can enter the beginning payable balances for your fee companies.
Insurance	Opens the Insurance Company Payable Beginning Balance Journal Entry form so you can enter the beginning payable balances for your insurance companies.

Customer

Opens the Customer Beginning Balance Journal Entry form so you can enter the beginning receivable balances for your customers.

Employee

Opens the Employee Payable Beginning Balance Journal Entry form so you can enter the beginning payable balances for your employees.

General Ledger

Opens the Beginning Balance Journal Entry form so you can enter your general ledger beginning balances.

New Recurring Journal Entry

Clicking Actions > New Recurring Journal Entry opens the Recurring Journal Entry form. Use this form to set up a new, or edit and delete recurring journal entry templates. Recurring journal entry templates automatically create journal entries that occur on regular specified intervals.

This feature streamlines the creation of monthly entries such as depreciation and amortization.

Year End Adjusting Journal Entry

Clicking Actions > Year End Adjusting Journal Entry launches the Year End Journal Entry form.

Use this feature to post adjusting journal entries to a closed fiscal year.

Quick Reports

Menu Selection	What is this?
Daily Process	Clicking Daily Process from the Quick Reports menu opens the Report: Daily Process selection form where you can define the scope of your report.
Invoices	Takes you to the Report - Invoice form where you can print all of your unprinted invoices, previously printed invoices, a specific invoice number, or reprint an invoice batch.
Open Vendor Invoices	Clicking Open Vendor Invoices from the Quick Reports menu opens the Report: Open Vendor Invoices selection form where you can define the scope of your report.
Scheduled Report Recipients/Approvers	Click Scheduled Report Recipients/Approvers to launch the Scheduled Report Recipients/Approvers report. The report can be viewed on screen or printed to paper. There is no selection form for this report.
Unbilled Policies	Clicking Unbilled Policies from the Quick Reports menu opens the Report: Unbilled Policies selection form where you can define the scope of your report.
Unreplaced Binders	Use this report to view/print information about Unreplaced Binders in the system.
Vendor Invoice Payments	Clicking Vendor Invoice Payments from the Quick Reports menu opens the Report: Vendor Invoice Payments selection form where you can define the scope of your report.

Center Standard Menus

The number of viewable tabs and the order of display, may differ from the list below based on settings in Toolbox > System Administration > User Options > Center Tab Order and View Options.

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	Information Displayed
Current Fiscal Year	Displays the begin and end date of the current fiscal year. Informational only. Fiscal year is established in Agency Setup/Accounting Options and cannot be changed.
Current Fiscal Period	Displays the begin and end date of the current fiscal period. A period is a calendar month. The current period is controlled by the actual system date. If the current system date is 6/8/03, the current period is 06/01/03 to 06/30/03.
Daily Process	Displays the Last Run Date for Daily Process as a link. Open the link to display the Report: Daily Process selection form to review the results of the last daily process run. Daily Process should be run every day.
Customer Statements	Displays the Last Run Date for Customer Statements. Monitor this date to make sure statements are being printed on a regular basis.

Register View Options	What is This?
Date Range	Choose a pre-defined Date Range by selecting from the list, or choosing the Date Range "User Defined", and keying in the desired range in the From/To date range fields. The default date range is "Current & Prior Month". All In Progress or Ready to Pay account current statements display even if they exceed the 100 row limitation. Based on the GL Date posted, if your Date Range is for one day, all of the posted account currents display, even if they exceed the 100 row limitation. Based on the GL Date posted, if your Date Range is for more than one day, then the 100 row limitation applies to the posted account current statements. However, you do get a message that says, "More than 100 Account Currents found". If you are looking for a specific account current statement, then further limit your view options by reducing theDate Range, or selecting to see onlyInsurance,Brokerage, orFeecompany account current statements.
Date Range From/To	The Date Range From/To dates can be set by selecting a date range from the Date Range drop-down list, typing in the desired dates, or using the Date Picker. When dates are entered into the Date Range From/Tofields, theDate Rangefield changes toUser Defined. Only the pre-defined date ranges can be saved. An error message displays if you attempt to save a User Defined date range as the default view.
Include	Allows you to include/exclude the types of companies listed below in your search. Check the box to include. Insurance Brokerage Fee
Save as Agency Default View	Check this box if you want to save the current view as the Agency Default View. ClickApply.
Save as User Default View	Check this box if you want to save the current view as the User Default View. ClickApply.
Apply	Applies any new view option.
Apply Default	Applies the last saved user, or agency, default view options. If both exist, the user default takes precedence. If neither exist, then the system defaults are applied.

Column Heading	What is this?
Active	The active status controls whether a bank appears in lists throughout AMS360. Sorting is available on this column. Y= Active bank N= Inactive bank. For more information, see the Bank form, Account Setup section.
Division	Displays the Division short name for the division assigned to the bank. Sorting is available on this column.
Name	Displays the bank name. This column is a link to View the Bank in the Bank Center.
GL #	Displays the general ledger number assigned to the bank.
Type	Displays the type of bank: T=Trust Bank O = Operating Bank
Open Bank Rec	Indicates whether or not an open/unposted bank reconciliation exists for this bank. Clicking the value in this column opens the bank in the Bank Center with the Statements view tab active. Y = Yes N= No
Open Checks to Review	Displays the total number and dollar amount of open checks that need reviewing, for each bank. These are primarily recurring checks. Clicking the value in this column opens the bank in the Bank Center with the Register view tab active.
Checks to Print	Displays the total number and dollar amount of checks that need to be printed, for each bank. Clicking the value in this column opens the Report - Checks to Print/Review selection form.
Receipts to Deposit	Displays the total number and dollar amount of receipts that need to be included on a deposit, for each bank. Clicking the value in this column opens the bank in the Bank Center with the Deposits view tab active.

Register View Options	What is This?
Date Range	Choose a pre-defined Date Range by selecting from the list, or choosing the Date Range "User Defined", and keying in the desired range in the From/To date range fields. The default date range is "Current & Prior Month". All In Progress or Ready to Pay commission payable statements display even if they exceed the 100 row limitation. Based on the GL Date posted, if the Date Range is for one day, then all posted commission payable statements display, even if they exceed the 100 row limitation. Based on the GL Date posted, if the Date Range is for more than one day, then the 100 row limitation applies to the posted commission payable statements. However, you do get a message that says, "More than 100 Commission Payable Statements found". If you are looking for a specific commission payable statement, then further limit your view options by reducing your Date Range, or selecting to see only Employee, or Broker commission payable statements.
Date Range From/To	The Date Range From/To dates can be set by selecting a date range from the Date Range drop-down list, typing the desired dates in the From/To fields, or using the Date Picker to select the dates. When specific dates are selected, the Date Range field defaults to User Defined. Only the pre-defined date ranges can be saved. An error message displays if you attempt to save a User Defined date range as the default view.
Include	Allows you to include/exclude employees and/or brokers in your search. Check the box to include. Employees Brokers
Save as Agency Default View	Check this box if you want to save the current view as the Agency Default View. Click Apply.
Save as User Default View	Check this box if you want to save the current view as the User Default View. ClickApply.
Apply	Applies any new view option.
Apply Default	Applies the last saved user, or agency, default view options. If both exist, the user default takes precedence. If neither exist, then the system defaults are applied.

Register View Options	What is This?
Date Range	Choose a pre-defined Date Range by selecting from the list, or choosing the Date Range "User Defined", and keying in the desired range in the From/To date range fields. The default date range is "Current & Prior Month". All In Progress or Ready to Pay Direct Bill Commission Statements and/or Direct Bill Entry Statements display even if they exceed the 100 row limitation. Based on the GL Date posted, if your Date Range is for one day, then all posted Direct Bill Commission Statements and/or Direct Bill Entry Statements display, even if they exceed the 100 row limitation. Based on the GL Date posted, if your Date Range is for more than one day, then the 100 row limitation applies to the posted Direct Bill Commission Statements and/or Direct Bill Entry Statements. However, you do get a message that says, "More than 100 Direct Bill Statements found". If you are looking for a specific Direct Bill Commission Statement and/or Direct Bill Entry Statement, then further limit your view options by reducing theDate Rangeor selecting to see onlyInsurance, orBrokeragestatements.
Date Range From/To	The Date Range From/To dates can be set by selecting a date range from the Date Range drop-down list, typing in the desired dates, or using the Date Picker. When specific dates are entered into the Date Range From/Tofields, the Date Range field changes to User Defined. Only the pre-defined date ranges can be saved. An error message displays if you attempt to save a User Defined date range as the default view.
Include	Allows you to include/exclude the types of companies listed below in your search. Check the box to include. Insurance Brokerage
Save as Agency Default View	Check this box if you want to save the current view as the Agency Default View. ClickApply.
Save as User Default View	Check this box if you want to save the current view as the User Default View. ClickApply.
Apply	Applies any new view option.
Apply Default	Applies the last saved user, or agency, default view options. If both exist, the user default takes precedence. If neither exist, then the system defaults are applied.

Column Heading	What is this?
Fiscal Year	Displays the Fiscal Year as a link. Click the link to open the budget form for the selected year. Click the sort arrow in the column header to sort the list in ascending or descending order.
Description	Displays the Descriptionentered when the budget was created.

Columns	What is this?
Actions	The Actions column displays link buttons on rows where those actions are available. Void and Copy actions may be available.
GL Date	The date the item posted to the general ledger. The default sort order for items in the grid is GL Date. Saved but unposted journal entries do not have a GL Date and therefore sort to the top of the view to facilitate easier processing.
Division	Displays the short name for the general ledger division assigned to the transaction.
Type	Displays the Journal Entry Transaction Code for the journal entry. The code appears as a link to the transaction. Click the link to display the item in view mode (if already posted) or in edit mode (if unposted).
Ref #	System assigned number used to track the journal entry transaction through the system.
Description	Displays the journal entry memo as entered in the source transaction.
Amount	Total debit amount of the transaction.

View Options	What is This?
Date Range	Choose a pre-defined Date Range by selecting from the list, or choosing the Date Range "User Defined", and keying in the desired range in the From/To date range fields. The default date range is "Current & Prior Month". If you select a Date Range of one day, then the number of journal entries returned is unlimited. If you select a Date Range for more than one day, then the 100 row limitation applies. However, you do get a message that says, "More than 100 Journal Entries found". Example: On the last day of the month when late charges are applied to customer accounts, you might have more than 100 journal entries in a day.
Include System Generated Journal Entries	Journal entries are automatically generated by AMS360 upon the posting of certain transactions. To include these system-generated journal entries in the Journal Entry tab view, check this box. To hide these entries, uncheck the box.
Date Range From/To	The Date Range From/To dates can be set by selecting a date range from the Date Range drop-down list, typing the desired dates, or using the Date Picker. When specific dates are entered into the Date Range From/To fields, the date range field changes to User Defined. Only the pre-defined date ranges can be saved. An error message displays if you attempt to save a User Defined date range as the default view.
Save as Agency Default View	Check this box if you want to save the current view as the Agency Default View. ClickApply.
Save as User Default View	Check this box if you want to save the current view as the User Default View. ClickApply.
Apply Button	Applies any new view option.
Apply Default Button	Applies the last saved user, or agency, default view options. If both exist, the user default takes precedence. If neither exist, then the system defaults are applied.

Columns	What is this?
Date	Displays the start date of the recurring journal entry as a link. Click to open the journal entry for review, editing or deletion.
Division	Displays the short name for the general ledger division assigned to the journal entry.
Description	Displays the journal entry memo as entered in the source transaction.
Amount	Total debit amount of the transaction.

Detail Rows	What is this?
Vendor	The vendor firm name, or the first and last name of an individual. Click theVendorlink to launch that Vendor Account in a new Vendor Center window. TheInvoicestab is the default view.
# of Unpaid Invoices	For the specific vendor, number of invoices with unpaid balances. Includes invoices with status of Unpaid and Partially Paid.
Unpaid Invoices Total	Total, in dollars, of all unpaid invoice balances for the specific vendor.
Past Due Invoices	Indicates whether any of the vendor invoices are past due, based on the due dates entered for each invoice on the Vendor Invoice data entry form.
# of Paid Invoices	The total number of invoice payment transactions posted to the general ledger for that vendor, within the View Options date range. This total considers each partial payment of an invoice as a separate transaction. Example: One month, you make a partial payment toward Acme Cellular Phone Services' invoice #001, due to a disputed charge. After the dispute is cleared, you make a second payment toward the same invoice. The invoice is now paid in full. The following month, you make one payment toward the Acme Cellular Phone Service's invoice #002, paying the invoice in full. If the date range selected under View Options covers the past two months, then the # of Paid Invoices for Acme Cellular Phone Service is 3.
Paid Invoices Total	The total amount, in dollars, paid to the vendor, comprising all amounts paid toward the vendor invoices shown.

Financial Center

Default Sort